Office Manager

We are seeking a highly organized, service-oriented Office Manager & Welfare/Admin Coordinator to join our team. This role is ideal for someone proactive, energetic, and people-focused who excels at creating an outstanding employee experience while ensuring seamless office operations.

What You’ll Do

Office & Administrative Management

• Oversee day-to-day office operations and ensure the office runs efficiently.
• Provide administrative support to the CEO, Deputy CEO, and management team.
• Manage all incoming calls and employee inquiries.
• Coordinate meetings, prepare rooms, and arrange refreshments for guests and events.
• Maintain office order and ensure meeting rooms are organized after use.
• Handle grocery orders, meal arrangements, and general office supplies.
• Manage office equipment, supply ordering, and relationships with vendors.
• Coordinate with the leasing company on fuel cards, vehicle matters, reports, and cellular accounts.
• Oversee the cleaning company and ensure high cleanliness standards.
• Serve as the main point of contact with building management regarding facility maintenance.

Welfare & Employee Experience

• Implement the company’s welfare strategy.
• Help create a positive employee experience across all touchpoints.
• Contribute creative ideas and support ongoing innovation in employee activities and events.

Sales & Marketing Administrative Support

• Assist the sales team with administrative tasks and sales processes.
• Support responses to client questionnaires and RFPs.
• Provide coordination support for both sales and marketing activities.

Reception Duties

• Serve as the primary contact at the company’s front desk and welcome visitors.

Requirements

• Minimum one year of experience in administrative and/or welfare roles.
• Strong English skills (speaking, reading, and writing).
• Full proficiency in Microsoft Office and experience working in a digital environment.
• Ability to work efficiently in a dynamic, fast-paced, multitask-focused environment.
• Strong capability to work under pressure and manage multiple tasks simultaneously.
• Academic degree is a significant advantage.
• Ability to independently manage projects and tasks as needed.
• Highly organized, detail-oriented, responsible, and reliable.
• Fast learner with excellent interpersonal and customer-service skills.