Admin & Document Control Coordinator

Document Control Coordinator

This role ensures seamless document flow and maintains comprehensive project records throughout the project lifecycle while supporting effective communication between all project stakeholders.

Key Responsibilities:

• Document Management & Distribution: Coordinate the creation, review, and distribution of all project documentation packages among clients, JLL teams, contractors, and design consultants
• Submittal Tracking: Monitor and track client document submissions, maintaining accurate logs and ensuring timely processing of all required documentation
• Stakeholder Coordination: Serve as primary liaison with internal space management teams to facilitate information flow and project requirements
• Documentation Updates: Maintain current project plans and program documents, implementing revisions and updates as project requirements evolve
• Signage Coordination: Prepare and manage all necessary project signage documentation and approvals
• Meeting Support: Participate in project meetings to provide documentation updates and capture action items related to document control processes
• Administrative Support: Perform additional project-related duties as needed to support overall project delivery and documentation requirements
  
  

• Technical: Advanced AutoCAD, PowerPoint & Excel proficiency
• Client Focus: Strong relationship management and service delivery skills
• Quality: High attention to detail, accuracy, and accountability