Office Manager & Executive Assistant

Voltify is the first and only company offering an end-to-end solution for freight rail decarbonization.

Our leadership team boasts decades of experience, having built companies from inception to billion-dollar valuations in renewable energy and industry modernization.

This is an exceptional opportunity to help the growth of an extraordinary company with real impact on our world.

We’re looking for an Office Manager & Executive Assistant to join us and become the operational backbone of our team. This is a key role working directly with the CEO and leadership, supporting both the day-to-day execution and the strategic growth of the company.

This job requires availability on the PT timezone.

Key Responsibilities:

• Get things done.
• Drive operational projects large and small — from setting up new systems to rolling up your sleeves and tackling urgent tasks.
• Build a culture of open-mindedness, collaboration.
• Have a “no job is too big or too small” mindset.
• Own and run day-to-day operational activities to make sure the company runs smoothly and efficiently.
• Lead HR and operational initiatives, including onboarding and offboarding processes, handling invoices, benefit programs, operational logistics, administrative workflows, and ensuring smooth day-to-day operations.
• Act as a trusted partner to the CEO — helping prioritize, follow through, and execute on key initiatives.
• Manage scheduling, travel coordination, meetings, and communications across time zones.
• Support investor and partner engagement, including research, follow-ups, and logistics.
• Build and maintain internal operational processes (onboarding, admin, procurement, etc.) that scale as we grow.
• Coordinate team events, office operations, and team logistics.
• Provide hands-on support in cross-functional projects and act as the go-to person for getting things done.

Requirements:

• Native-level fluent in English and Hebrew.
• Fast paced doer
• Creative and resourceful that gets everything done
• Comfortable navigating ambiguity and picking up on team signals to make things happen fast and smoothly.
• Strong organizational skills and high attention to detail — you love order and clarity.
• A proactive self-starter who takes ownership and drives things forward.
• Comfortable multitasking, switching contexts, and working in a fast-paced environment.
• A people person who thrives in collaborative teams.
• Passion for climate, innovation, and building things from the ground up.
• Ready to be available outside of conventional working hours.