Chief of Staff

✨ ISRAEL-is is hiring a Chief of Staff! ✨

We’re looking for a driven, detail-oriented professional who lives and breathes management, operations, and finance- but also a true team player who wants to work in a place with real meaning and impact for Israel💙

As Chief of Staff, you'll be at the heart of an organization that's changing how the world sees Israel. You'll manage cross-organizational operations, lead strategic processes, and ensure our incredible team can keep doing what they do best- creating real impact worldwide, while providing them with the best support and infrastructure to do so.

📍 Based in Tel Aviv | Full-time position | Immediate start

👉 Apply now: https://www.israel-is.org/career/ראש-מטה

About Us:

ISRAEL-is is dedicated to improving Israel’s global image through direct youth encounters, digital content, and educational projects both in Israel and abroad. Israel-Is | ישראליז

Key Responsibilities:

• Direct management of operations team leaders (HR, Finance, IT)- setting targets and annual work-plans, tracking their performance and development.
• Partnership in strategic organisational processes- participation in the senior management forum and active involvement in strategic decisions.
• Leading the annual work-planning process- setting the format and methodology, guiding all divisions through the planning stages, and overseeing the annual presentation event for all managers and staff.
• Financial oversight- gatekeeper of the organisation's finances, working with the finance coordinator, external accountants, controlling cash-flow and budget, reporting to CEO and Board, convening quarterly finance reviews: flagging risks, preparing annual reports and general-assembly documentation.
• Legal responsibility- working with the external lawyer, managing contracts (employment, activity participation, supplier/partner agreements), tracking execution, resolving legal issues and advising CEO.
• Operations budget management- monitoring and controlling the operations department's expenses (CEO travel, fundraising costs, office overheads etc.).
• Responsibility for organizational documentation- ensuring proper bookkeeping, tax deductions, insurance cover for employees, directors etc.
• Leading data & knowledge-management- interfacing with outsourced IT lead, maintaining dashboards, producing weekly executive summaries, monthly data-insights report, enforcing organisational system standards and knowledge-retention procedures.
• Government relations- identifying funding/exposure opportunities, initiating meetings with relevant government bodies (e.g., Ministry of Foreign Affairs, Diaspora affairs), preparing funding applications.

Requirements:

• Excellent interpersonal skills
• Affinity with ISRAEL-is' mission and content
• "Soul-player" with high work ethic
• Significant experience managing teams and guiding employees
• Proven experience with financial management and holistic view of cash-flow
• Presentable and able to engage with senior leadership/Board/donors and partners
• Strong multi-tasking and cross-domain coordination skills, ability to work under high pace
• Autonomous, end-to-end ownership of tasks
• Attention to details, alongside strategic overview
• Proactivity and continual initiative-taking in work
• Willingness to work flexible hours when required
• Familiarity with the nonprofit sector
• Previous administrative employment experience
• Experience managing large end-to-end processes/projects
• High-level English proficiency
• Technological orientation with systems such as Monday.com, Canva, Wellybox etc
• Contract and supplier-management experience – an advantage