Medical Administrative Coordinator

Location: Ramat Gan

Full-Time, Office-Based (Sunday to Thursday, 8:00–16:30)

We are seeking a meticulous, service-oriented, and highly organized Coordinator to manage the entire specialization process for medical residents. This is an impactful role that requires exceptional attention to detail, strong administrative capabilities, and the confidence to interact with senior medical professionals.

Key Responsibilities Include:

• End-to-End Program Management: Guiding residents through the entire specialization process, ensuring adherence to all stages, rules, and regulations set by the relevant medical bodies.
• Compliance & Monitoring: Overseeing resident progress, verifying compliance with required rotations, approvals, and departmental rules, and managing exceptions or complex individual cases.
• Dossier Preparation: Meticulously preparing the final residency application dossier and documentation package for presentation to the specialist certification board.
• Committee Presentation: Presenting the resident's final dossier to the senior medical committee for review and approval of the specialist title (requires strong public speaking and presentation skills).
• Expert Physician Recognition: Handling the administrative process for foreign specialist physicians applying for recognition of their certifications in Israel.
• Administrative & Service Focus: Providing high-level administrative support and personalized service to the residents, acting as their go-to resource for all procedural matters.
• Collaboration: Working closely as part of a stable team, including the Committee Manager, and managing interfaces with numerous internal and external stakeholders.

• Experience: Proven prior experience in Service and Administration roles—mandatory.
• Organizational Skills: Exceptional organizational ability, thoroughness, a strong focus on attention to detail, and the ability to manage complex, multi-stage bureaucratic processes.
• Interpersonal Skills: Proven ability to effectively work with and present to senior staff (physicians/committee members) and high-level engagement skills with individuals.
• Problem-Solving: Strong independent judgment and "head on the shoulders" approach to quickly and effectively resolve non-standard or exceptional cases.
• Language Skills: Good level of English (mainly for translating and comprehending international documents related to foreign specialist recognition).
• Work Style: High degree of self-motivation, proactivity, and the ability to prioritize heavy workloads.

• Stability & Team Environment: Joining a stable, established, and supportive team environment with high employee retention.
• Meaningful Work: A highly valuable and impactful position that directly assists future medical specialists in successfully completing their training and achieving their expert status.
• Professional Growth: Exposure to senior medical leadership and complex regulatory processes.