Office Administrative Assistant

Office Administrative Assistant-Front Desk

Full-time | Sunday-Thursday, 9:00–18:00

Sphera Hedge Fund | Tel Aviv, Israel (On-site)

Sphera, a leading hedge fund based in Tel Aviv, is seeking a highly organized and proactive Office Administrative Assistant to manage our front desk reception area and provide essential administrative support to senior executives. This role is the first point of contact for visitors, clients, and partners, and plays a critical part in maintaining the smooth daily operations of our dynamic investment environment.

Key Responsibilities:

• Manage the front desk – welcome guests warmly, receive deliveries, and ensure a professional and hospitable reception area.
• Answer and direct incoming calls, manage correspondence, and handle day-to-day inquiries.
• Manage calendars, schedule meetings, and coordinate with internal and external stakeholders using Outlook.
• Support office operations and serve as the go-to person for daily needs and problem-solving.
• Oversee kitchen and office supply inventory, including ordering groceries, refreshments, and equipment.
• Assist in organizing company events, meetings, and logistics.

Qualifications & Skills:

• Proven experience in administrative or executive assistant roles, preferably in a front-desk position.
• High-level proficiency in Microsoft Outlook – essential.
• Excellent verbal and written communication skills in both Hebrew and English.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Team player with exceptional interpersonal skills and a strong service-oriented mindset.
• Initiative, flexibility, and the ability to handle challenges independently.
• 📧 Please send your CV to: [email protected]