Team Assistant

Why work at Nebius

Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we work

Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

We are seeking a highly organized and proactive Team Assistant to the security groups at Nebius. The role provides direct support in managing operational, administrative, and coordination tasks that enable the Security Organization to operate efficiently. The assistant will be responsible for managing logistics, owning key support processes, and serving as a liaison for internal and external stakeholders.

Key Responsibilities

Team Support & Events

• Plan, organize, and coordinate team events, offsites, and workshops.
• Manage logistics for team flights, travel, and accommodations, ensuring cost efficiency and alignment with company policies.
• Support team engagement activities that foster collaboration and culture.

Process Ownership

• Own and drive procurement processes within the Security Organization (e.g., vendor onboarding, purchase requests, approvals, renewals).
• Own additional process to be later defined.

External Relations & Event Management

• Manage external connections with vendors, partners, and key industry contacts.
• Support coordination of conferences, industry events, and strategic meetings involving the Security Organization.
• Act as a point of contact for scheduling, follow-ups, and ensuring high-quality engagement.

Administrative & Executive Support

• Prepare briefing materials, agendas, and documentation ahead of major meetings.
• Handle sensitive information with confidentiality and discretion.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or Operations Coordinator (experience supporting C-level executives preferred).
• Strong organizational and time-management skills, with the ability to handle multiple tasks in parallel.
• Experience with procurement or vendor management processes.
• Excellent written and verbal communication skills in both English and Hebrew.
• Ability to work independently, exercise judgment, and maintain confidentiality.

Key Competencies

• Ownership: Takes responsibility for end-to-end execution of assigned tasks.
• Attention to Detail: Ensures accuracy in documentation, scheduling, and processes.
• Communication: Clear, professional, and confident in dealing with internal and external stakeholders.
• Adaptability: Able to handle changing priorities in a fast-paced environment.
• Collaboration: Works effectively with cross-functional teams and external partners.