Executive Assistant & Office Manager – Petah Tikva

Executive Assistant & Office Manager – Petah Tikva

We are looking for a highly organized, proactive, and service-oriented Executive Assistant & Office Manager to join our team. This is a full-time, on-site position, reporting directly to the CEO and based at our headquarters in Petah Tikva.

Key Responsibilities:

Support to the CEO:

·      Full calendar and meeting room management for the CEO

·      Coordinating business travel: booking flights, hotels, and handling visa arrangements

·      Providing day-to-day assistance to the CEO and executive team as needed

Office Administration:

·      Managing office budget, opening purchase orders, and working with vendors (office supplies, catering, events, cleaning, etc.)

·      Overseeing parking arrangements, incoming mail distribution, and maintaining communication with building management

·      Assisting the finance department: collecting signatures for bank transfers, tracking credit card expenses

·      Coordinating and managing office cleaning staff

·      Onboarding new employees: setting up workstations, updating organizational charts and directories, and scheduling onboarding plans

·      Supporting employee wellbeing: sending birthday and special occasion greetings, assisting in company events

Requirements:

·      Proven experience in a similar role, working directly with CEO and senior management – required

·      Experience managing calendars using Outlook – required

·      Strong English skills – reading, writing, and speaking – required

·      Bachelor's degree – an advantage

Personal Skills:

·      High level of independence and personal responsibility

·      Excellent interpersonal and communication skills

·      Ability to multitask, prioritize, and work well under pressure

·      Service-oriented, detail-driven, and positive attitude

·      Strong written and verbal communication skills