Office Manager

Position: Office Manager

Reports to: CEO, The Academy for the Evolution of Consciousness Ltd.

Location: Tel Aviv, Israel (on-site)

Employment Type: Full-time (Sun–Thu, 09:00–18:00; after-hours availability required)

We seek an experienced, highly organized, and analytically minded Office Manager to oversee operational, financial, and cross-departmental coordination processes in an international organization. This role requires a blend of exceptional management skills, system proficiency, and discretion in handling sensitive matters.

• A bachelor’s degree in Business Administration, Finance, or a related field is a requirement.
• A master’s degree or professional certifications are an advantage.

Technical Proficiency:

• Proven expertise in Microsoft Excel (pivot tables, advanced formulas, modeling) and Google Workspace.
• Demonstrated experience with advanced project management tools (Monday.com, Asana).
• Proven experience with invoice tracking systems.
• Strong ability to prepare reports, dashboards, and presentations.

Languages:

• Full professional proficiency in Hebrew and English, including business writing, translation, and professional communication.

Experience:

• 3–5 years of experience managing an office in a private limited company (Ltd.) in Israel, including financial operations or coordination.
• Proven track record in monthly closings, managing corporate bank accounts, vendors, payments, client collections, and budget tracking.
• Experience working in complex, international, or multi-entity organizations is a significant advantage.

• Lead operational processes and workflows with attention to accuracy and high standards.
• Coordinate across internal teams (Tel Aviv office, Studio, Home) and global partners.
• Develop and maintain organization-wide systems, templates, and workflows.

Finance & Reporting (with CPA firm coordination):

• Manage company accounts, reconciliations, payroll preparation, and payment processes with the CPA firm.
• Prepare monthly, quarterly, and annual reports; support audits; coordinate with authorities.
• Monitor KPIs, budgets, and forecasts; provide actionable insights.

Project & Process Management:

• Plan, execute, and monitor operational and administrative projects (Gantt charts, dashboards, status reports).
• Improve processes to manage resources and deliver high-quality services.
• Implement new technologies and tools to support organizational growth.

Executive Support:

• Support the CEO’s complex calendar, including sensitive personal matters, health logistics, and integrating private and professional commitments.
• Assist in decision-making with accurate data summaries; prepare meeting agendas and track task status across interfaces in Israel and abroad.

Event & Travel Coordination:

• Plan logistics for executive meetings, workshops, and high-level events.

Personal Attributes:

• High accuracy, discretion, and organizational discipline.
• Ability to thrive in a dynamic, high-standard, fast-paced environment with multiple tasks.
• Excellent interpersonal skills; ability to lead processes and influence teams.
• Quick learner, adaptable, and comfortable with new technologies.

Work Environment & Organizational Culture:

This strategic operational role is at the heart of a global organization that values high standards, trust, and innovation. The Office Manager will act as a central coordination hub across teams and time zones, ensuring smooth project execution and organizational processes.