Office Administration Manager

Responsibilities:

• Managing office operations and administration processes (front desk position)
• Ensuring ongoing maintenance and operations – handling service requests / maintenance issues, managing contractors and suppliers, and tracking task completion
• Liaising with the building management company – handling matters such as public area cleaning, maintenance, parking, etc.
• Receiving technicians and suppliers – coordinating and overseeing various maintenance tasks
• Fleet management – coordinating issues related to vehicle handovers, automated fuel payment, Highway 6 toll road, stickers, parking, etc.
• Overseeing office cleaning – handling ongoing management of the cleaner, ordering cleaning supplies, and monitoring service quality
• Managing credit cards – monitoring charges, reconciling documentation, and forwarding to the finance department
• Coordinating business travel abroad – working with travel agencies, handling requests from employees and managers, and monitoring reports and expenses
• Managing calendars – scheduling meetings and managing the calendars of two managers

Requirements:

• Previous experience in an administrative/operational role – mandatory
• Organization, precision, attention to detail, and ability to manage multiple tasks simultaneously
• Service-oriented approach with positive attitude
• Assertiveness and ability to drive processes and interfaces (looking for a powerhouse who knows how to lead and motivate – very important)
• Full proficiency in Microsoft Office – mandatory
• Responsible, proactive, ability to work in a team and collaborate with top-management interfaces
• Good level of English – advantage