Administrative Assistant

About INNMAP

INNMAP is a forward-thinking personalized medicine clinic integrating genomics, digital tools, and patient-centered care. We are looking for a motivated Administrative / Personal Assistant to support clinic operations and the Medical Director.

Position Summary

The Admin/PA will be responsible for providing strategic and operational support to the Medical Director across clinical, administrative, and marketing functions. This role requires multilingual communication skills, a high level of initiative and flexibility, and the ability to operate effectively in a patient-facing medical environment while also contributing to business growth through digital engagement.

Main Responsibilities

• Executive & Administrative Support

Manage calendar, appointments, and travel of the Medical Director.

Handle correspondence, draft letters, reports, and presentations.

• Liaise with stakeholders, institutions, and collaborators locally and internationally.
• Patient Management

Coordinate patient scheduling and follow-ups.

Ensure smooth onboarding and communication with patients.

Handle sensitive medical information with full compliance and confidentiality.

• Management of financial issues

• Digital Marketing & Communication

Support online presence : social media posts, blogs, newsletters, and campaign coordination.

Update website and clinic’s digital platforms with relevant content.

Track engagement and prepare basic reports on marketing performance.

• Operations & Office Management

Organize clinic logistics, suppliers, and documentation.

Support the integration of electronic health records (EHRs) and digital workflows.

Assist with event planning, conferences, and workshops.

Candidate Profile

• Languages: Fluent in English, Hebrew, and Russian
• Experience: Previous PA/admin role, preferably in a healthcare or medical setting.
• Technical Skills: Proficient in MS Office/Google Workspace, social media platforms, CRM/EHR software, digital communication tools.
• Soft Skills: High professionalism, adaptability, excellent interpersonal and communication abilities.
• Added Advantage: Interest or background in personalized medicine, healthcare, or biotech.

Requirements:

• Strong organizational and multitasking skills.

• Excellent communication skills

• Ability to work independently and take initiative.

• Resilience and ability to perform well under pressure.

• Quick learner with fast and accurate execution.

• Previous experience in administrative or PA roles is preferred.

• Interest in healthcare and innovation is an advantage.