Operations & Travel Coordinator (6-Month Temporary Role- Maternity Cover)

We’re seeking a detail-oriented and proactive Operations & Travel Coordinator to ensure smooth international travel arrangements and seamless day-to-day operations. You’ll manage end-to-end travel logistics, support employee lifecycle processes, and help deliver outstanding employee experiences through events, services, and vendor coordination.

What do we do?

Elementor is the leading website building platform for WordPress professionals.

Our vision is to empower web creators - developers, designers, and marketers, with the ability to create their futures one pixel at a time. We provide our users with everything they need to become successful web creators.

A new website is created every 10 seconds using Elementor!

Since we launched in Israel in 2016, we have expanded to more than 160 countries, with more than 18M websites powered by Elementor. More than 12% of all websites around the world are built using Elementor!

How do we do it?

At Elementor, we're building the future of web creation.

We believe in empowering both our employees and our users.

Elementor is a place where you can truly grow professionally and personally.

Creativity, friendship, curiosity, motivation, and professionalism are the driving force behind our journey. We take great pride in Elementor's constant scaling

Responsibilities:

• Travel Management- Coordinate flights, hotels, and ground transportation (incl. airport transfers); secure manager approvals; handle per diems, insurance, visas, and travel documentation; maintain accurate travel trackers and summary reports.
• Employee Lifecycle- Support onboarding and offboarding in partnership with HR, Finance, Legal, and Operations; ensure processes are documented and delivered on time.
• Events & Offsites- Plan and execute local/international team events and offsites: source and book meeting rooms/venues, arrange catering and activities worldwide, manage budgets, and run all on-site logistics.
• Vendor & Service Management-Own relationships with travel providers, catering, transportation, delivery services, and food card vendors; drive reliability, SLAs, and fast issue resolution.
• Employee Services- Manage employee card requests/replacements; handle food card activations/deactivations; coordinate gifts and recognition for local and remote staff.
• Employee Recognition & International Shipments- Execute recognition programs end-to-end (vendor selection, purchase, customization, on-time delivery across countries); manage overseas shipping of merchandise and materials with customs compliance.
• Operational Reporting & Controls- Keep trackers/databases up to date; perform audits on transportation, food cards, and deliveries; ensure adherence to company policies.
• Project & Office Support- Provide logistics/admin support for cross-company projects (e.g., Hackathons); collaborate with the Office Manager on day-to-day facilities and ad-hoc needs; support meetups after office hours as required.
• Stakeholder Collaboration- Act as a central liaison for employees, managers, and external vendors to keep workflows efficient and resolve requests quickly.

Requirements:

• Proven experience in travel coordination, operations, or office/administrative roles.
• Strong organizational skills and the ability to juggle multiple priorities with high attention to detail.
• Hands-on experience with international travel logistics (approvals, per diems, insurance/visas, documentation) and vendor management.
• Event planning experience across multiple locations, including budgeting and on-site execution.
• Data-driven mindset with comfort maintaining trackers and conducting basic audits.
• Excellent communication and service orientation; able to work cross-functionally and independently.
• Fluent English (written and spoken); additional languages are a plus.
• Flexibility to support occasional after-hours events/meetups.

Employment Type: Temporary, full-time (6 months, maternity cover).

Podcast:

ur shiny podcast “Elementalks” will give you a glimpse behind the scenes of the various at !

Who are the people working here? What is the best way to integrate into a specific team? Click here for all the episodes and find out.

https://elemn.to/elementalks