Executive Assistant and Office Manager

Job Description

Amiti is a leading early-stage venture capital firm based in Tel Aviv, Israel, specializing in transformative technologies with the potential to disrupt markets. 

This is an exciting opportunity for a driven and adaptable individual to join our team as an Office Manager & Executive Assistant (EA), playing a key role in our fast-paced, innovative environment. As an EA, you will have the opportunity to gain insight into all aspects of venture capital, while also developing key professional skills over time.

Role Overview

The Office Manager & Executive Assistant will ensure the smooth operation of our office while providing essential support to our Managing Partner. The Managing Partner is the CEO and CIO of the firm.

We’re looking for a proactive, hard-working individual who thrives on independence, anticipates needs, enjoys problem-solving, and is excited by the challenge of supporting a venture capital firm that invests in some of the most innovative startups in the deep tech space.

Amiti is a fun place. We are changing the world, from alternative energy to discovering new drugs to treat diseases. We also promote diversity and strive to make Israel better. Amiti is also a place that requires commitment, trust, and availability during and after work hours when necessary.

Key Responsibilities

Office Management:

• Oversee and manage day-to-day office operations, ensuring an efficient, organized, and professional environment.
• Proactively handle office supplies, equipment, and vendor relationships, solving problems before they arise.
• Collaborate with internal teams (IT, Finance) to maintain seamless office operations.
• Manage office budgets and expenses, ensuring everything runs smoothly.

Calendar Management & Meeting Coordination:

• Manage multiple calendars, scheduling meetings and appointments.
• Coordinate key meetings (internal and external), including investors, board, and startup meetings, and handle complex logistics.
• Prepare agendas, take notes, and follow up on actionable items post-meetings.

Executive Assistant Duties:

• Provide high-level personal and administrative support to partners, including managing travel, communications, and sensitive information.
• Handle errands and tasks.
• Interact with portfolio companies and gain exposure to investors.

Required Skills & Qualifications

• Independence & Initiative: Proven ability to think critically and solve problems autonomously.
• Hard-working & Self-motivated: Strong work ethic, capable of working independently in a high-paced environment.
• Adaptability & Flexibility: Comfortable managing shifting priorities in a dynamic workplace.
• Calendar & Meeting Management: Experience managing complex calendars and coordinating high-level meetings is a strong advantage, but not required.
• Fluent English: Exceptional written and verbal communication skills in English are a must.

Who Will Thrive in This Role

• Team player who is willing to pitch in wherever needed while also taking ownership of their role.
• Friendly, fun, and people-oriented person who thrives on working with others and fostering positive relationships in the office.
• Multitasker who can handle a variety of tasks quickly and efficiently.
• Open-minded individual who can adapt to the fast-paced, ever-changing nature of the venture capital world.