Administrative Assistant to CEO (temporary)

Union Group is one of Israel’s leading business groups, with operations spanning the automotive, real estate, technology, and retail sectors. At the heart of the group’s activity is Union Motors, the official and exclusive importer of Toyota and Lexus vehicles in Israel.

Driven by innovation, service excellence, and strong global partnerships, Union Group plays a key role in shaping the future of mobility, sustainability, and consumer experience in Israel. The group is known for its dynamic work culture, long-term vision, and commitment to quality in everything it does.

Job Description:

We are seeking a highly organized and polished Executive Assistant & Office Coordinator to support the CEO and two VPs.

Key Responsibilities:

• Executive Calendar Management: Full ownership of the CEO’s calendar, as well as two additional VPs. Includes scheduling complex, handling last-minute changes, and prioritizing tasks effectively.
• Front Desk and Office Coordination: Welcoming guests and providing full hospitality, supporting executives and visitors on-site, handling incoming calls, managing office supplies, and preparing meeting rooms.
• Hosting International Guests: End-to-end coordination of executive visits from abroad, including greeting, hospitality, restaurant bookings, and full itinerary management.
• Travel Management: Booking flights, accommodations, and ground transportation for executives and guests.
• Cross-Departmental Collaboration: Ongoing coordination with Finance, HR, Sales, and other departments.

Requirements:

• Minimum of 3 years of administrative experience
• Strong interpersonal and communication skills; polished and professional presence
• Native-level English (written and spoken) - mandatory
• Excellent command of Microsoft Office Suite
• Bachelor's degree

this job is a temporary position (maternity leave)