Mobile Administrative Assistant

Job Opportunity: Mobile Administrative Assistant

Location: New York City (On-site, Daily Commuting Required)

Employment Type: Full-Time

No Prior Experience Needed

• Answer and manage emails and phone calls promptly and professionally, acting as the first point of contact for clients, vendors, and internal teams.
• Receive and process job orders or service requests, ensuring that all incoming requests are recorded, assigned, and scheduled correctly.
• Add detailed notes and updates into the CRM, ensuring records stay accurate and up to date for each project or client.
• Facilitate internal communication between field workers and office staff—helping resolve real-time questions or logistical needs.
• Use mobile tools and apps to stay connected, organized, and responsive at all times—acting as a live tech-support channel.
• Schedule job sites and appointments with precision, ensuring all moving pieces (crews, clients, equipment) are aligned and informed.
• Coordinate with the office team to streamline communication between field staff and back-office operations.
• Be an “extra helping hand” for everything from running local errands and deliveries to prepping job sites or materials.
• Maintain digital records, logs, and schedules using Google Calendar, spreadsheets, CRMs, or project management tools.
• Follow up with leads, clients, and partners to confirm appointments, send updates, or gather information.
• Provide light field support (e.g., site checks, deliveries, pickup/drop-offs) as needed with your own reliable transportation.

 What We’re Looking For

• Strong multitasking and problem-solving skills — you can keep things moving even on chaotic days.
• Highly responsive with excellent written and verbal communication.
• Comfortable working independently, often from your phone or car.
• Reliable vehicle and valid driver’s license (for any in-person support needs).
• Friendly, proactive attitude — you’re the type of person who sees what needs to be done and does it.

To Apply:

Please send your resume and cover letter to [email protected]

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• Proficient in Microsoft Office suite