Office Manager and Personal Assistant

Do you thrive in a fast-paced environment, staying organized no matter what? Are you passionate about creating a meaningful humanitarian impact? If so, Israeli Flying Aid is seeking an outstanding Office Manager & Personal Assistant to join our purpose-driven team!

What You'll Do 

• Comprehensive Financial Management: Track expenses and donations (including foreign currency), collaborate with accountants and banks, and maintain precise documentation in Excel.
• Donor Relations: Prepare formal donation requests, issue receipts, create financial and content reports, and strengthen connections with existing donors.
• Executive Support: Coordinate calendars, schedule international meetings, handle sensitive communications, and provide proactive administrative support to the CEO and COO.
• Ensuring Continuity and Efficiency: From day-to-day office administration to addressing unexpected challenges, you’ll be the central point of contact ensuring no detail is overlooked.

What You Bring

• Proven Financial & Administrative Experience: At least 5 years in roles combining bookkeeping and administrative responsibilities; bookkeeping certification required.
• Language Skills: High-level Hebrew and native-level English (spoken and written).
• Technical Proficiency: Advanced Excel skills and comprehensive knowledge of other Office applications.
• Personal Attributes:

Meticulous attention to detail and unwavering sense of responsibility.

Excellent coordination and communication skills, with the ability to efficiently handle multiple tasks.

Quick, solutions-focused thinking in a dynamic setting.

Practical creativity—capable of innovating and improving while maintaining efficient and goal-oriented execution.

If you're the right fit and you're interested we'd love to hear from you!

Please send you CV and a brief cover letter to: [email protected]

In the subject line please write: Office Manager Position - Israeli Flying Aid