Executive Personal Assistant to the CEO

Overview

***This is an NBN Connect post on behalf of another organization.

Seeking a proactive, organized, and confident Executive Assistant to support our CEO in managing a fast-paced schedule, multiple priorities, and key communications. You’ll be the operational right hand, ensuring the CEO stays focused, prepared, and on track.

This role is ideal for someone who thrives in high-output environments, takes initiative without being asked, and enjoys bringing clarity to chaos.

What You’ll Do:

• Own the calendar — plan proactively, resolve conflicts, and protect time for deep work
• Triage communication — monitor inboxes, calls, and WhatsApp; flag what matters and draft professional responses
• Keep priorities on track — coordinate tasks, follow-ups, and time blocks that match daily and weekly goals
• Manage meeting flow — prep agendas, ensure follow-up is documented, and share summaries using our internal tools
• Handle logistics — book travel, manage personal appointments, and keep the office running smoothly
• Be a systems thinker — bring order to routines and help create structure that scales

What We’re Looking For:

• Experience supporting executives, founders, or team leads in a fast-paced environment
• Strong written and verbal communication skills — clear, professional, and polished
• Highly organized and detail-oriented — you catch things before they fall through the cracks
• Tech-savvy — confident using Google Suite, task tools (like Bitrix24 or Trello), and quick to learn new systems
• Discreet, trustworthy, and comfortable managing sensitive information
• Assertive and confident — Comfortable communicating directly and clearly — able to keep things moving while maintaining professionalism and respect
• Bonus: Experience in tax, legal, finance, or small business operations