Executive Assistant to CPTO – 1-Year Maternity Leave Cover

About Hello Heart

Hello Heart is on a mission to change the way people care for their hearts. The company provides the first app and connected heart monitor to help people track and manage their heart health. With Hello Heart, users take steps to control their risk of heart attacks and stroke – the leading cause of death in the United States. Peer-reviewed studies have shown that high-risk users of Hello Heart have seen meaningful drops in blood pressure, cholesterol and even weight. Recognized as the digital leader in preventive heart health, Hello Heart is trusted by more than 130 leading Fortune 500 and government employers, national health plans, and labor organizations. Founded in 2013, Hello Heart has raised more than $138 million from top venture firms and is a best-in-class solution on the American Heart Association’s Innovators’ Network and CVS Health Point Solutions Management platform. Visit www.helloheart.com for more information.

About The Role

We’re looking for a highly organized and proactive Executive Assistant to support our CPTO during a one-year maternity leave cover. This is a unique opportunity to take on a central role in supporting a key executive at a pivotal time of growth. You'll help ensure that day-to-day operations run smoothly and that the CPTO can focus on driving the company forward.

You are resourceful, detail-oriented, and thrive in a fast-paced, dynamic environment. You're able to juggle multiple priorities, work independently, and handle a mix of professional and personal support responsibilities with discretion and care.

Responsibilities

• Manage and coordinate the CPTO’s dynamic daily calendar
• Coordinate key company events (e.g. tech leadership offsites, team sessions)
• Provide high-level administrative support, including meeting preparation, follow-ups, and documentation
• Arrange complex travel logistics: flights, accommodations, transportation, and dining
• Handle personal logistics (e.g. scheduling babysitters, appointments, managing deliveries, and other errands)
• Coordinate meetings across global time zones – including calendar invites, securing rooms, arranging catering, and managing follow-ups
  
  

Requirements

• 3+ years of experience as an Executive Assistant or Personal Assistant
• Fluent in both English and Hebrew – must
• Super organized, proactive and detail-oriented – always a step ahead
• Proficiency in Google Calendar or similar scheduling tools
• Able to adapt quickly to shifting priorities and multiple tasks and calm under pressure
• Comfortable working across time zones when needed
• Based in Tel Aviv – working 4 days onsite, 1 day remote
  
  

Hello Heart has a positive, diverse, and supportive culture - we look for people who are collaborative, creative, and courageous. Oh, and if you want to see some recent evidence of the fun things we do at Hello Heart, check out our Instagram page.