Executive Assistant

SIGNAL Group is seeking a full-time Executive Assistant to the Director of Operations.

Position Overview

The Executive Assistant will provide high-level administrative support to the Director of Operations and Communications, ensuring smooth coordination across internal departments and with international partners.

Key Responsibilities

• Provide day-to-day administrative support to the Director of Operations and Communications
• Assist with scheduling, meeting preparation, note-taking, and task follow-up
• Coordinate internal workflows and interdepartmental communications
• Support planning and logistics for international academic and policy-related programs
• Liaise with international faculty and institutional partners in Israel, China, and India
• Help maintain organized records and project timelines
• Assist with managing SIGNAL Group’s website, including content updates and coordination with technical support
• Contribute to social media and external communications, including drafting and posting content across platforms

Qualifications

1. Fluent in English with a high level of Hebrew
2. Highly organized, reliable, and detail-oriented
3. Strong initiative and ability to work independently and efficiently
4. Excellent time management and multitasking skills
5. Ability to take clear, thorough, and detailed notes
6. Proficient in Microsoft Office, Google Workspace 



Added Value

1. Background or interest in foreign policy, international relations, or public diplomacy
2. Familiarity with Israeli government systems or working processes
3. Experience with digital tools such as Mailchimp, WordPress, Canva, or Adobe Suite
4. Social media or content management experience
5. Previous coordination or assistant roles in international or nonprofit environments

Please send your resume to [email protected].