Executive Assistant to Chief Executive Officer

The description is written in English as you need to be able to speak and understand English for the position in addition to Hebrew.

Company Overview:

Clicks Talent is the first ever TikTok Influencer Marketing agency that specializes in representing social media influencers, particularly those active on platforms like TikTok, YouTube, and Instagram. The agency focuses on helping creators monetize their content through brand partnerships, sponsorships, and other promotional opportunities. They work with influencers across various niches, connecting them with brands and campaigns that align with their audience and content style.

Location: Until December 1st - Remote. After December 1st: Tel Aviv Area - Exact location to be determined. (Probably in Raanana)

Reports To: CEO

Role Description:

The Executive Assistant will act as the second-in-command to the CEO, providing comprehensive support with administrative tasks such as managing schedules, booking calls, and running errands. Additionally, this role will be integral in assisting with campaign-related activities, ensuring smooth and efficient operations across all fronts.

Key Responsibilities:

• Manage CEO's Schedule: Schedule and coordinate meetings for the CEO, ensuring optimal time management and priority alignment.
• Procurement of Office Supplies: Order necessary items online, including weekly grocery shopping for the office.
• Personal Assistance: Handle personal tasks for the CEO, such as preparing lunch and getting coffee.
• Travel Arrangements: Book flights, hotels, and accommodations, including researching specific requirements like gluten-free dining options.
• Email Management: Screen and prioritize incoming emails, filtering out unimportant ones and scheduling meetings as needed.
• Daily Agenda Updates: Provide the CEO with daily briefings on his schedule and priorities.
• Client Outreach: Send initial follow-up emails to potential clients with the company's pitch deck after conferences or networking events.
• Research and Problem-Solving: Conduct thorough research and make inquiries as needed. Whether it's finding information, contacting organizations, or waiting on hold, ensure the CEO has the information he needs, even if it requires speaking Dutch or navigating complex scenarios.
• Errands: Run various errands as needed to support the CEO and the office.
• Government Handling - Handle government related tasks like taxes and passport renewals.
• Personal administrative tasks for the CEO like paying bills, returning packages, buying groceries, etc..

Requirements:

• 4+ Years in Executive Assistant positions
• Go-Getter Attitude: Strong understanding of a busy executive's needs and a proactive approach to tasks, with the ability to present ideas effectively and solve problems efficiently. A proactive, self-motivated individual who takes initiative and gets things done with minimal supervision.
• Highly Organized and Efficient: Must be exceptionally organized, with the ability to manage multiple tasks and priorities in a fast-paced environment.
• Resourcefulness: Strong problem-solving skills and resourcefulness are crucial; the ability to find creative solutions and navigate complex challenges is highly valued.
• Driver's License (Bonus): Having a valid driver’s license is a plus, as occasional driving may be required.

Preferred Qualifications:

• English language proficiency
• Hebrew language proficiency

Clicks Talent is committed to diversity and inclusion. We welcome all applicants.