Documents Controller

Req ID: 487423

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Doc Control Coordinator Purpose of the Job:

• Define and implement Documentation Management within the Project organization.
• Define and Monitor Documentation.
• Execute Documentation Life Cycle.
• Ensure the whole project documentation availability.
• Categorize technical and management documents produced for the Project in accordance with:
• Alstom Transport internal rules,
• Project needs, and Contract signed with the Customer relative to documentation management.
  
  

Position in the Organisation:

Organisational Reporting:

Hierarchic Manager – Planning Manager

Functional Manager – Planning Manager

Network & Links:

Internal - Project Core Team

External - Customer, Partners, Suppliers (following Project Manager directives).

Mission:

Measurement Documentation Management KPI’s

Team:

People: 0 direct reports

Responsibilities:

▪ Creates Documentation Management Plans (DMP).

▪ Follows and makes sure rules defined in the DMP are understood and applied by every team member.

▪ Ensure the Project Documentation Management plan is produced and validated.

▪ Adapts and implements the documentation structure.

▪ Defines and follows the contractual deliverables for the technical and management documentation categories in the Contractual Deliverables Requirement List.

▪ Updates and uses documentation internal and external distribution list.

▪ Manages and deploys EDMS (Electronic Documentation Management System) with tools support team.

▪ Deploy and manage the AT standard Project EDMS (Electronic Documentation Management System) with IT support.

▪ Ensure the role of EDMS Key User at project level: First level support to EDMS users, Train new users, request account creation to EDMS Administration team, EDMS users list update.

Suggests improvements of the activity (REX on documentation issues: process, organization).

▪ Make sure internal validation of documents is done before submittal to Customer.

▪ Manage the documentation delivery in due time to Customer.

▪ Alert the Project Management team about next milestones related to documentation issues.

▪ Follow Customer and stakeholders’ documentation status.

▪ Create and update the Project document templates.

▪ Ensure the Project documentation recording in the EDMS.

▪ Define and maintain project internal and external distribution list.

▪ Apply the translation of the documentation.

▪ Provide documentation reporting and indicators to Project Manager, Project Management team and Customer.

▪ Define and manage documents storage during Project life and documents archiving at the end of the Project.

Candidate Requirements:

Requirements

Academic Degree - advantage.

Desired Knowledge / Experience:

⚫ Previous experience in documentation management and control - advantage.

⚫ Knowledge and experience with EDMS tool - advantage.

⚫ Good Communications and interpersonal skills, excellent team worker, Clear reporting skills and multi-tasking.

⚫ Be able to challenge project team and highly proactive in proposing solutions within his / her domain.

⚫ Fluent in English.

⚫ Good knowledge Microsoft Office.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type: Graduate Job