Administrative Manager

How about using your talent to save a life? 

Get ready to make an impact at one of the most exciting, fast-growing AI companies revolutionizing pool safety worldwide. With over 250,000 swimmers monitored weekly in sport and leisure centers across DACH and seven other countries, Lynxight is on a mission to prevent drowning and drive the movement towards smarter, safer aquatic facilities. 

Location: Yokneam 

Employment Type: Hybrid, 100% Full time-position

Are you up for the challenge?  

We’re looking for an experienced Administrative Manager to oversee a broad range of administrative, financial, and operational tasks within our office. This role is ideal for someone with a strong background in Bookkeeping and proven experience managing finance-related duties, office operations, employee support, and workplace culture.

Main Responsibilities  

Financial Operations

• Manage payments to suppliers,
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• Oversee and execute the monthly payroll process for all employees
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• Handle billing, reconciliation, and financial reporting (Issue invoices to customers)
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• Track and manage employee reimbursements (collect receipts, verify eligibility, and process payments)
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• Own all aspects of flight and travel expense management, including bookings, expense tracking, and reimbursement documentation
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• Collaborate with the CFO on daily financial operations

Procurement & Office Supplies

• Oversee office procurement, including groceries, kitchen supplies, and stationery
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• Monitor office expenses and ensure alignment with the budget

Employee Support & Onboarding

• Coordinate onboarding processes, including preparation of welcome kits, equipment, documentation, and workspaces
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• Serve as the primary point of contact for administrative support to employees
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• Work with IT to ensure systems, devices, and access are fully prepared for new hires
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• Manage internal communications and logistics to ensure a seamless onboarding experience

Office Maintenance & Vendor Coordination

• Coordinate with cleaning and maintenance vendors to ensure smooth daily operations
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• Maintain the general upkeep of the office and promptly address any facility-related issues

Employee Experience & Culture

• Champion the employee experience, fostering a positive, inclusive, and engaging work environment
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• Plan and coordinate internal events, including happy hours, team-building activities, company off-sites, and travel abroad
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• Manage gifting for holidays, birthdays, onboarding, and special milestones
• Lead initiatives to boost employee satisfaction and strengthen workplace culture.

Qualifications

• Bookkeeping Certificate – Level 3- Priority system- Must
• Proven experience in administrative and finance-related roles
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software is an advantage
• Excellent communication skills and a service-oriented approach
• Ability to manage multiple tasks and work independently in a fast-paced environment

[email protected]