Administrative Assistant

Main Responsibilities:

• Administrative and operational support to the site manager and project team
• Managing calendars, meetings, and visits
• Ongoing support in budget management and invoice handling
• Communication with suppliers and service providers
• Managing administrative procurement and office supplies
• Managing site maintenance and service providers (cleaning, coffee, printing, etc.)
• Organizing employee welfare activities and events, including Happy Hours
• Responsibility for gifts and holiday packages
• Managing employee birthdays, onboarding and offboarding processes
• Creating content and presentations for internal use
• Supporting internal communications and HR projects
• Managing reports and updating databases and files
• Additional tasks as required

Job Requirements

• Full matriculation – required
• At least two years of experience in administrative/welfare roles – preferred
• Experience working in a technological/IT environment – significant advantage
• Proficiency in Office tools (Outlook, Excel, Word, PowerPoint) – required
• High interpersonal skills, service orientation, excellent organizational abilities
• Ability to work in a dynamic environment and manage multiple tasks