Back Office Administrator (Orders, Logistics, Accounting & Stock Control)

Location: Kadima and work from home/ hybrid work

Reports to: Operations Manager

About the Role

We are seeking a dynamic and energetic Back Office Administrator to join our growing team.

In this critical support role, you will manage essential business operations including logistics coordination, order processing, stock control and basic accounting.

You will work in a fast-paced environment, maintaining high attention to detail, working at speed without sacrificing accuracy, and building strong internal and external relationships.

Key Responsibilities

• Order Management:

o  Manage purchase orders accurately within our ERP system.

o  Liaise internally and externally to ensure smooth processing and order fulfilment.

o  Track order statuses and escalate any issues

·   Stock and Inventory Control:

o  Conduct daily liaison with our wholesale partner regarding incoming shipments, stock levels and customer orders.

o  Monitor inventory levels and initiate reordering as required.

o  Ensure accurate stock records and reporting.

·      Accounting Support:

o  Assist with invoicing, purchase orders, and payment tracking.

o  Support reconciliation of accounts and expense reporting.

o  Collaborate with the finance team for month-end process.

·      Administrative Duties:

o  Maintain updated databases and filing systems.

o  Provide excellent internal and external customer service.

Candidate Profile

Hebrew Fluent

English Fluent (Written & Oral)

Experience with ERP systems (e.g., SAP and Priority)

Strong administrative and organizational skills

High attention to detail with excellent accuracy

Ability to work under pressure and meet deadlines

Energetic, proactive, and fast-learner

Friendly, positive, and team-oriented personality

Background in logistics, pharma, or FMCG industries

Multilingual skills

Key Skills and Competencies

• Excellent verbal and written communication skills.
• Strong numerical ability and data entry accuracy.
• Ability to multi-task, prioritize, and adapt quickly to changing needs.
• Problem-solving mindset with a "can-do" attitude.
• Proficiency with Microsoft Office (Excel, Word, Outlook).

Working Conditions

• Full-time, Sunday to Thursday
• Hybrid (2 days in the office)