Administrative Assistant

The Administrative Assistant will provide personalized secretarial and administrative support in a well-organized and timely manner to top management in Tel-Aviv Office (full Calander’s support to CFO, Legal Counsel and shipping director). The Administrative will be responsible for a variety of tasks related to office maintenance and administration.

Job Responsibilities and Duties:

• Receptionist duties and handling of incoming calls, external guests, suppliers, meetings, etc. for both floors of the office (different entrances).
• Organize and schedule appointments and meetings
• An ongoing administrative support which includes:
• Filing, scanning, printing etc.
• Follow-up and control over the Invoice & payments approval procedures.
• Amending Organizational structures as per request from the legal counsel.
• Assistance in different reports such as to the register of companies etc.
• In charge of Office stationery, mail, invoices, supplies, refreshment and petty cash.
• Managing complex calendars for the senior management.
• Coordinating flights and hotels to all company employees.
• Assistance with XT High-tech with administrative aspects.
• Managing all the meeting rooms and serving refreshments when needed.

Requirements:

• +2 years of experience in an administrative position (including managing calendars).
• High computer skills (word, excel etc.)

Specific skills & Personal characteristics:

• Reliability and discretion.
• Order and organization skills.
• Good interpersonal abilities.
• High service awareness.
• An ability to work under pressure.
• Multitasking and proactive.
• Fluent English.