Office Operations Manager

Company Description

PICO Venture Partners is an early-stage venture capital firm based in Tel Aviv, investing in visionary Israeli entrepreneurs who are building future-defining technologies. We support our portfolio companies through hands-on domain expertise, an extensive advisor network, collaborative workspaces, and go-to-market channels designed to accelerate growth and success.

Role Description

This is a full-time, on-site role for an Office Operations Manager located in Tel Aviv, Israel.

As Office Operations Manager, you will play a key role in the daily rhythm of the firm - overseeing office operations, managing facilities and vendor relationships, supporting our leadership team, coordinating events, and helping create an outstanding environment for our staff, guests, and partners.

Key Responsibilities

Administrative & Executive Support

• Act as the firm’s main point of contact for entrepreneurs, portfolio companies, and investors
• Manage complex calendars for the Managing Partner and an additional Partner
• Coordinate and book detailed travel arrangements, including flights, accommodations, and itineraries
• Prepare and manage documents, presentations, and reports
• Handle sensitive information with professionalism and discretion
• Support special projects and assist in prioritizing daily workflows

Office & Facilities Management

• Oversee daily office operations across our 3-floor Tel Aviv space
• Ensure office facilities are well-maintained, organized, and fully functional
• Manage relationships with service providers, suppliers, and lease tenants
• Handle procurement and maintain office and kitchen inventory
• Provide basic IT support and bookkeeping assistance
• Show available office spaces and coordinate with vendors
• Welcome and greet visitors, ensuring a warm and professional first impression

People & Culture

• Lead office welfare initiatives and help foster a positive, engaging work culture
• Support internal and external marketing and communications
• Plan and execute company events and team activities from A to Z

Qualifications

• Strong organizational and project management skills
• Excellent communication and interpersonal abilities
• Ability to multitask, prioritize, and operate effectively under pressure
• Proficiency in office software and systems (Microsoft Office, Google Workspace)
• Experience in vendor management and facilities oversight
• High level of integrity, professionalism, and positive energy
• Fluent in Hebrew and English (verbal and written)
• Bachelor’s degree or equivalent
• Experience in a similar operational role or supporting senior leadership is a plus
• A service-oriented, proactive, can-do attitude

Why Join PICO?

PICO stands for People, Ideas, Community, and Opportunity. We are more than a venture capital firm - we are a platform for innovation, collaboration, and purpose. At PICO, we believe in building a work environment grounded in excellence, partnership, social awareness, and creative thinking.