Procurement Specialist

Position Title: Procurement Specialist

Activation Date: 26 March, 2025 Announced Date: 26 March, 2025 Expire Date: 03 April, 2025

• Job Location: Kabul
• Nationality: Afghan
• Category: Purchasing-Procurement
• Employment Type: Full Time
• Salary: As Per MSH Salary Scale
• Vacancy Number: R4728
• No. Of Jobs: 1
• City: Kabul
• Organization: (MSH) Management Sciences for Health
• Years of Experience: 4-6 Years
• Contract Duration: 6 months with possibility of extention
• Gender: Male/Female
• Education: Bachelor Degree
• Close date: 2025-04-03
  
  

About (MSH) Management Sciences For Health

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

Job Description

MAIN PURPOSE OF JOB: The role of the Procurement Specialist shall assist the Procurement personnel and the MSH/HIVA staff by performing procurement specialist work activities and supporting Procurement Department personnel to maintain a transparent, effective and efficient procurement process for all Procurement activities in support of the Finance, Operation and Administrative Manager. Once the purchase order has been completed, the Procurement Specialist will follow up with vendor to assure delivery and coordinate with the inventory officer to handover equipment’s and purchase items. This position is based in the MSH/HIVA Project Office in Kabul, Afghanistan. This position will report to Finance, Operation and Administrative Manager.

General Responsibilities.

The Procurement Specialist will assist the Operation Department personnel and the MSH/HIVA staff by performing procurement Specialist work activities in compliance with MSH rules and regulations. She/he will help organize procurement committees, conduct market research, draft purchase orders and contracts for review of Finance, Operation and Administrative Manager

and ensure that all procurement department backup documentation is on file, as per MSH policies and procedures.

Procurement

Objective and Duties:

• Receives approved Purchase Requisitions (PR) for procurement of goods and services.
• Update all PRs on the procurement tracker.
• Determine the procurement methods in accordance with the given thresholds in the field procurement manuals and donor rules and regulations.
• Determines price reasonableness.
• Become thoroughly familiar with detailed Procurement Department systems and procedures for the management procurement including preparation of Procurement templates.
• Conduct market assessment for solicitation and regularly update the pre-approved vendors’ list.
• Drafting Requests for Quotations (RFQ) and sharing with the supervisor for review before publishing.
• Assist Procurement Department personnel to work directly with local suppliers and service providers to obtain quotations and/or requested commodities and services.
• Close coordination with procurement team members in provinces, receiving and reviewing the procurement packages from provincial offices and finalizing the packages for issuing purchase Orders.
• Conduct clearance verification using CSI Regulatory Compliance (Watchdog) for Vendors selected to deliver goods and/or commercial services.
• Conduct site visits from potential vendors along with the procurement committee members.
• Prepare the procurement package and submit it to Finance, Operation and Administrative Manager
  
  

for review and further process.

• Issuing Purchase Orders through QuickBooks in close coordination with the supervisor.
• Work and assist the Procurement Department personnel to complete the required purchase orders for HIVA/MSH.
• Communicate with vendors so that they are aware of and accept payment terms, open bank accounts, keep registrations updated, understand tax liabilities, and are encouraged to comply with local regulations.
• Update the procurement payment tracker, RFQs tracker, BPAs tracker, Lease Tracker, and other agreements tracker and share it with Finance, Operation and Administrative Manager
  
  

on a weekly basis.

• Assist in filing, copy, scan, label Procurement documents and purchase orders and other compliance related documents as needed, ensuring that all documents are filed in the SharePoint file folders in compliance with MSH policies and procedures.
• Assist to facilitate communication and follow-up documentation with vendors during the solicitation phase.
• Submission of payment packages follow up the status of vendors’ payments with the finance department.
• Initiate the Blanket Purchase Agreements (BPAs) for regular supplies like stationery, lunch supplies, office supplies, hotels etc.
• Assist in documenting all communications including but not limited to email communication and responses, telephone calls and in-person meetings as directed by Finance, Operation and Administrative Manager.
• Ensure that Procurement files are up to date including maintaining the Procurement folder on SharePoint.
• Coordinate with the inventory officer and operation department to hand over the procured items and services and follow up the GRN/SRN for payment purposes.
  
  

Also performs other duties as requested by the immediate supervisor.

Job Requirements

REQUIRED MINIMUM

EDUCATION: Bachelor’s degree in business administration/finance/accounts or related field with at least 4-6 years experience.

Experience

REQUIRED MINIMUM

• Bachelor’s degree with 4-6 years of professional experience procurement required.
• Master’s degree with 2-4 years of professional experience procurement required.
• Computer literate with e-mail, word processing, and spreadsheet experience.
• Strong judgment and commitment to fair and ethical procurement practices.
• Experience in a USG or donor-funded project required
• Strong numerical skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload
• Logical and flexible approach to solving problems, especially when working under pressure
• Monitoring/assessing performance to make improvements or take corrective action
  
  

KNOWLEDGE and

Skills

• Ability to work under pressure
• Planning and scheduling skills
• Good organizational skills
• Good communication and interpersonal skills (Fluent in Pashto and/or Dari with strong spoken and written English skills.
• Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
• Demonstrated intermediate computer skills in Microsoft Office Suite applications
  
  

Competencies

• Functional expert – has knowledge of processes and products
• Influencer – relates to people, builds relationships, and effectively presents arguments
• Results seeker – meets deadlines, identifies actions, and achieves goals
• Innovator – thinks creatively, anticipates changes, and produces solutions
• Adaptor – stays calm under pressure and handles criticism well
• Complier – follows procedures and encourages others to as well
  
  

Submission Guideline

Interested candidates should apply through the below link and submit an application form for positions they are suitably qualified for.

https://msh.wd1.myworkdayjobs.com/en-US/External/job/Afghanistan-Kabul/Procurement-Specialist_R4728?locationCountry=db69b722446c11de98360015c5e6daf6

Please click the employment opportunities tab and select Afghanistan from the list of countries. A list of positions will appear, please select those you wish to apply for. Candidates who do not apply through the above-mentioned link will not be considered for the shortlist. Female candidates are highly encouraged to apply.

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap.