Office Manager & Employee Experience specialist

WE ARE MINE

We power hundreds of organizations to elevate their privacy and data protection programs, and the feedback is fantastic. We are the fastest-growing and highest-rated privacy software in G2.

We've been ranked 4th on the list of the best startups to work for! Duns 100 Rankings. Our customers range from big startups to some of the most famous brands in the world. We are headquartered in Tel Aviv, voted numerous times as the best place to work at, and secured more than $40M in funding from leading investors, including Google’s AI fund, Battery Ventures, PayPal Ventures and more.

As the Office Manager & Employee Experience Specialist, you will play a pivotal role in shaping the employee experience and maintaining the smooth operation of our office space. From managing daily administrative tasks with multiple teams to curating engaging employee events and initiatives, you will be instrumental in fostering a positive and productive workplace culture.

• Ability to manage multiple tasks efficiently, prioritize effectively based on importance and deadlines, and maintain order in your work.
• Ability to work independently, manage your time effectively without close supervision, and meet deadlines consistently.
• Enthusiasm for tackling challenges, analyzing situations, and finding creative solutions.
• Demonstrates your attentiveness to accuracy, precision, and the ability to identify and address minor details.
• Ability to think creatively and your desire to develop exciting and impactful engaging experiences for employees.
• Ability to collaborate effectively with others, contribute positively to team dynamics, and achieve shared goals.
• Intrinsic motivation, strong work ethic, and positive attitude towards accomplishing tasks.

Responsibilities:

Office:

• Manage the "day-to-day" office routines ensure smooth operation of office inventory, groceries, office supplies, and maintenance (cleaning, parking, deliveries, etc.)
• Be the focal point for managers and employees on any office-related duties including maintenance, mailing, and shipping.
• Provide other administrative support as necessary, including scheduling group meetings, maintaining the CEO calendar, and managing routine daily topics.
• Manage relevant vendor relationships and negotiate contracts to ensure cost-effectiveness and quality of services.
• Assist in booking travel, including flights, hotels, ground transportation, for all levels of employees, including our management team.

Employee Experience & HR:

• Collaborate with cross-functional teams to identify areas for improvement and implement solutions to enhance the employee experience.
• Coordinate and organize company events, team-building activities, and celebrations to enhance employee engagement and morale.
• Initiate and execute welfare and employee experience initiatives to support the overall well-being and satisfaction of our team members.
• Maintain the welfare budget and make sure that all activities are within budget.
• Assist with interview scheduling and HR Tasks as needed
• Managing the employee lifecycle from an HR operations perspective—including seamless onboarding for new hires and efficient offboarding for departing employees.

Finance and Operations

• Handle finance administrative responsibilities, including budget management, expense tracking, invoice processing, and collection.
• Support revenue operations in various requirements
• IT- maintain inventory and order new equipment as needed, in coordination with the CTO.

Marketing

• Assist with Marketing logistics including events and swag, as needed, in addition to uploading content to social media.

Requirements:

• 1 year Previous experience in office management, administrative support, or related field in high-tech company.
• Relevant B.A degree - Must
• Fluent in English (required for working with teams abroad)
• Willingness to work full time from the office, 5 working days - Must
• Maintain confidentiality and handle sensitive information with discretion and professionalism

Mine is an equal-opportunity employer. Consistent with our mission of serving a diverse and global audience, we value a diverse workforce and inclusive culture, which reflects that. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, and veteran status.