Admin/ Inventory Officer

Position Title: Admin/ Inventory Officer

Activation Date: 16 March, 2025 Announced Date: 16 March, 2025 Expire Date: 19 March, 2025

• Job Location: Kabul
• Nationality: Afghan
• Category: Admin-Clerical
• Employment Type: Full Time
• Salary: As per organization salary
• Vacancy Number: TLO-V2025-020
• No. Of Jobs: 1
• City: Kabul
• Organization: TLO
• Years of Experience: Minimum of 3-4 years of experience in inventory management and Administration.
• Contract Duration: Long Term
• Gender: Male/Female
• Education: Bachelor’s degree in supply chain management, Business Administration, or a related field.
• Close date: 2025-03-19
  
  

About TLO

The Liaison Office (TLO) founded in 2003 as an Afghan non-governmental organization (NGO) that emerged from a Swisspeace pilot project (supported by the Heinrich Böll Stiftung) with the aim of improving local governance, stability, and security through systematic and institutionalized engagement with customary structures, local communities, civil society groups, and government institutions. TLO is based in Kabul, with regional offices in Paktia, Khost, Paktika, Herat, Ghazni, Farah, Samangan and Baghlan and additional field offices across Afghanistan. TLO works to achieve its objectives through key program activities: research and analysis, dialogue facilitation for peacebuilding, access to justice and governance, humanitarian assistance, third party monitoring and evaluation, and environment & natural resources management.

Administration

Job Description:

• Provide necessary support with complete administrative services.
• Assist in the preparing HR documents for staff and follow up with HR department.
• Maintain an organized filing system for company documents and records (both physical and digital).
• Compile data and prepare documents for consideration and presentation by Staff.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Contribute to team effort by undertaking additional tasks and responsibilities as requested by seniors.
• Provide assistance on recruitment cycle, vacancies announcements, Longlist, Shortlist, Filling, Reference Check etc.
• Assist in the Arranging the travel, hotel reservations and logistical support for Staff and donor.
• Responsible administrative support to organization of conferences, workshops, retreats.
  
  

Inventory

• Maintain accurate inventory records and databases.
• Monitor stock levels and implement effective inventory control procedures to ensure that no inventory is taken out of the storage facility without appropriate approval.
• Conduct regular and periodic physical inventory counts and reconcile discrepancies.
• Manage inventory transfers between different locations or departments.
• Analyze inventory data to identify trends, discrepancies, and areas for improvement.
• Coordinate with procurement and logistics teams to enter the new equipment into the database.
• Monitor and manage inventory turnover rates to minimize obsolescence and overstock.
• Communicate with suppliers to ensure timely delivery of materials and resolve any issues related to inventory shortages.
• Prepare regular reports on inventory status, stock levels, and discrepancies.
• Assist in the development and implementation of inventory control policies and procedures in TLO.
• Ensure compliance with TLO policies, industry standards, and regulatory requirements related to inventory management.
• Accurate and up-to-date inventory records of TLO Main Office and field offices.
• Maintain a comprehensive and up-to-date inventory database, including stock quality, quantities, locations, and other product information.
  
  

Job Requirements

• Bachelor’s degree in supply chain management, Business Administration, or a related field.
• Minimum of 4 years of experience in inventory management or a related role.
• Proven experience working in an inventory management role, preferably in a warehouse or logistics environment for at least One (1) year
• Experience with inventory management software
• Excellent organizational and time-management abilities.
• Proficiency in MS Office, particularly Excel.
• Strong communication skills, both written and verbal.
• Knowledge of inventory management principles and best practices.
• Understanding of supply chain processes.
  
  

Submission Guideline

Only short-listed candidates whose application responds to the above criteria will be contacted for the written test/interview. Interested candidates should fill the form in this link: https://forms.gle/3LnSu1HD6PAdJ8dQ9

Submission Email

https://forms.gle/3LnSu1HD6PAdJ8dQ9