Executive Administrative Assistant

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and C-level management in a dynamic, fast-paced environment. This involves managing executive schedules, coordinating travel, assisting with administrative tasks for HR, Supply Chain and Finance, and ensuring smooth day-to-day operations.

The ideal candidate thrives in a professional setting, demonstrates exceptional communication skills, and maintains a high level of discretion.

Key Responsibilities:

• Provide comprehensive administrative support to the CEO and C-level executives.
• Manage complex calendars, schedule meetings across multiple time zones.
• Arrange international travel, ensuring smooth itineraries and handling real-time issues.
• Prepare meeting agendas, materials, and follow-up actions.
• Support the various departments as needed: HR, Purchasing, Finance etc.
• Coordinate and execute ad hoc projects as assigned by executive leadership.
• Man the reception at the lobby.

Requirements:

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Proven experience supporting C-level executives in a global company.
• Strong organizational skills and ability to multitask effectively.
• Excellent communication skills in Hebrew and English (written and verbal).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with travel management platforms and expense reporting tools.