Office Manager for a privat investment company

Office Manager & Project Support – Private Investment Company, Herzliya

Looking for a challenging and dynamic role in a professional environment?

A private investment fund is seeking an experienced Office Manager to handle office operations, executive support, team welfare, calendar coordination, and guest hospitality, while also assisting with project management and day-to-day logistics.

✔ Managing calendars, scheduling meetings, and synchronizing team agendas.

✔ Sending reminders to managers and employees regarding meetings and tasks.

✔ Answering calls, handling mail, and coordinating deliveries.

✔ Providing administrative support to the fund’s executives and owners, including personal errands.

✔ Ensuring kitchen order and cleanliness, managing office supplies and inventory.

✔ Office procurement – supplies, refreshments, holiday gifts, and event-related purchases.

✔ Overseeing office services: internet, communications, cleaning, maintenance, and security.

✔ Coordinating and managing vendors, service providers, and technicians.

✔ Managing parking arrangements for employees and guests.

✔ Organizing and booking flights and accommodations for executives and teams.

✔ Maintaining office archives, coordinating document shredding, and ensuring smooth office operations.

✔ Organizing internal events such as birthdays, holidays, team-building activities, and employee welfare initiatives.

✔ Ensuring a comfortable and welcoming work environment, including arranging meals, coffee, and refreshments.

✔ Leading initiatives like “Good Deeds Day” and team bonding activities.

✔ Managing petty cash, handling invoices, and executing bank transfers as per instructions.

✔ Preparing monthly cash flow reports in Excel in coordination with the finance department.

✔ Assisting with employee attendance tracking (vacations, sick leave).

✔ Coordinating and preparing materials for executive and investor meetings.

✔ Ensuring hospitality arrangements for meetings, including refreshments and seating.

✔ Availability for afternoon meetings when required.

✨ A dynamic role with real impact – combining office operations, logistics, and executive support.

✨ A high-quality, professional, and supportive work environment – a close-knit and success-driven team.

✨ Competitive conditions with some flexibility – working hours: 08:00-16:00 or 09:00-17:00, with availability for afternoon meetings when needed.

✔ Bachelor’s degree – mandatory.

✔ At least 5 years of experience in office management, administration, or as an executive assistant, preferably in investment, tech, or finance sectors.

✔ Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).

✔ High-level English – verbal and written.

✔ Strong organizational skills, reliability, discretion, and attention to detail.

✔ Service-oriented, able to work with executives, and manage multiple tasks efficiently.

✔ Proactive, energetic, and able to drive initiatives independently.

📍 Location: Herzliya Industrial Zone | Full-time position, 5 days a week

• 💡 If you’re looking for a dynamic and diverse role with real impact – we’d love to meet you! Send us your resume.