Workplace Specialist

The world of digital assets is accelerating in speed, magnitude, and complexity, opening the door to new ways for leveraging the blockchain. Fireblocks’ platform and network provide the simplest and most secure way for companies to work with digital assets and it trusted by some of the largest financial institutions, banks, globally-recognized brands, and Web3 companies in the world, including BNY Mellon, BNP Paribas, ANZ Bank, Revolut, and thousands more.

About The Team

Join our Workplace & Employee Experience team at Fireblocks and help create a welcoming, organized, and engaging office environment! We are looking for a friendly, proactive, and detail-oriented Workplace Specialist to manage office operations, support employees and visitors, and contribute to a positive workplace experience.

This role is a great opportunity for someone looking to grow their career in office administration while working in a dynamic, fast-paced, and supportive environment.

What You'll Do

Front Desk & Office Operations

• Serve as the first point of contact, greeting and assisting employees, visitors, and candidates with a professional and warm approach.
• Maintain a clean, welcoming, and organized reception area.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Oversee office supplies, ensuring availability and timely restocking.
• Coordinate with vendors for office supplies, snacks, and maintenance requests.
  
  

• Assist in scheduling meetings and coordinating company events.
• Provide administrative support, including data entry, document preparation, and filing.
• Track office expenses and manage invoices.
• Handle employee travel arrangements.
  
  

• Support new hires by assisting with their first-day setup and office orientation.
• Help organize employee engagement activities such as happy hours, company events, and gifting programs.
• Ensure workplace security by managing visitor logs and issuing employee badges.
  
  

• 2+ years of experience as a receptionist, office coordinator, or in a similar role.
• Fluent in Hebrew and English (written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and interpersonal skills with a customer-service mindset.
• Strong organizational skills and the ability to multitask in a fast-paced environment.
• Self-motivated, proactive, and adaptable with a problem-solving approach.
• Ability to work independently and handle unexpected tasks with ease.
• Associate’s or Bachelor’s degree in a related field - an advantage