Administrative Manager - 3354

A Leading Scientific Organization in Rehovot is Looking for an Administrative Manager - Head of Administrative Division

Job Description:

Responsible for budgets, as well as assisting in the management of resources and infrastructure needed for the scientific and administrative activities of the department, including:

• Management of department and lab budgets: Planning, managing, monitoring and control, submission of grants and funding applications, budget reports, financial reporting to funding sources in Israel and abroad, and handling time allocation reports.
• Managing scientists and guest students: Coordinating with the international office and guest housing, including preparing visit schedules and managing departmental and lab procurement. Responsibility for production and monitoring of procurement orders, purchasing heavy equipment, and managing the department’s inventory.
• Planning, organizing, and budgeting events, seminars, and conferences.
• Human resources management: Handling attendance reports, time allocation, salary placement, onboarding, status changes, budgeting and staffing positions, and submitting candidate promotion files.
• Handling business trips both abroad and locally.
• Monitoring operations and maintenance of the department's physical infrastructure and participating in construction and renovation projects for new scientists' labs.
• Work with numerous interfaces inside and outside the organization.

Education and Skills:

• Academic education / certified engineer / certified technician - required.
• At least two years of experience in budget management - required.
• Experience in organizing and producing departmental seminars, conferences, and events - advantage.
• High proficiency in Hebrew and English, both written and spoken - required.
• Full proficiency in Microsoft Office - required.
• Proficiency in computer systems and high technological orientation.
• Systematic thinking and ability to work with multiple interfaces.
• Ability to work independently and in a team.
• Initiative and ability to self-learn.
• Responsibility, discretion, service-oriented, and strong interpersonal communication skills.
• Willingness to work beyond regular hours when necessary.