Operations and Office Manager

About PayEm:

PayEm streamlines spend management with an intuitive platform serving finance teams and employees. Our solution features corporate cards, customizable request forms, flexible approval workflows, and real-time budget visibility integrated with ERP data. With AI-powered invoice processing and self-service purchase orders, PayEm reduces manual work for finance teams while maintaining transparency and control.

Role Overview:

We are looking for a highly organized and proactive Operations and Office Manager to oversee our daily business operations, support deal processes, and provide first-line legal support. The ideal candidate will have a background in office and operational management within a high-tech company, experience in employee welfare, and a strong legal foundation to support internal compliance and contracts.

Key Responsibilities:

• Operations Management: Oversee and optimize day-to-day office operations, ensuring efficiency and smooth workflow across teams.
• Legal & Compliance Support: Manage legal documentation, contracts, and administrative compliance processes. Serve as the first point of contact for legal inquiries before escalation.
• Deal Desk Management: Support sales and finance teams by reviewing commercial agreements, pricing approvals, and deal structuring to ensure alignment with company policies.
• Office & Facilities Management: Ensure a well-maintained and organized office space, overseeing logistics, maintenance, security, and office supplies.
• Employee Welfare & Engagement: Plan and execute company events, wellness initiatives, and employee engagement activities to foster a positive workplace culture.
• Vendor & Supplier Management: Manage relationships with vendors, service providers, and office supply vendors to maintain smooth operations.
• Budget & Expense Oversight: Oversee operational and office-related budgets, including welfare programs and vendor contracts.
• Support for Leadership Team: Assist executives with administrative tasks, scheduling, and coordination of internal processes.

Requirements:

• Native English speaker – excellent verbal and written communication skills.
• Bachelor’s degree in Law (LL.B or equivalent) – required.
• 2-3 years of experience in operations, legal support, or office management within a high-tech company.
• Proven experience in employee welfare and engagement initiatives.
• Strong understanding of legal and contract-related administrative processes.
• Experience with deal desk operations – an advantage.
• Excellent organizational skills and the ability to multitask in a fast-paced environment.
• Strong problem-solving skills with a proactive approach to challenges.
• Proficiency in Microsoft Office Suite and familiarity with financial and HR systems – an advantage.

Why Join Us?

• Be part of a growing fintech company revolutionizing spend management.
• Work in a dynamic and collaborative team environment.
• Play a key role in shaping our company culture and operational efficiency.
• If you are an energetic and detail-oriented professional with the right experience, we’d love to hear from you!