Office Manager & Executive Assistant to Managing Partner.

Office Manager and Executive Assistant to the Managing Partner

A boutique advisory firm is seeking a full-time office manager. The firm specializes in leveraging technology and business model innovation to seize strategic opportunities in emerging markets,with focus on the Arab Gulf in particular. The firm serves stakeholders in the US, Israel and across the Arab world.

We are looking for an ambitious, self-motivated, organized person to join our team. This position is an opportunity to be exposed to global business and projects, working with partners from diverse backgrounds in both private and public-sector

Responsibilities

• Run the day-to-day activities of our Tel Aviv office and provide administrative support to ensure smooth operations, making sure the office is well organized and optimally running.
• Manage calendars and make sure all engagements take place as planned and follow excellent business standards.
• Plan and execute the company’s community activities.
• Oversee all office logistics and supplies.
• Coordinate travel including flights, accommodation, travel expense reports, and any other necessary preparations.
• Handle billing, payments and liaise with our accountant.
• Provide Executive support – manage personal calendar, administrative support on personal matters and confidential communications.
• Notetaking at meetings.

Qualifications

• Strong organizational skills.
• At least 2 years experience as an administrative manager/ assistant or similar positions in global or international companies - a Must.
• Excellent English and Hebrew - both verbal and written – a Must.
• Ability to prioritize, multitask and meet deadlines in a fast-paced environment.
• Ability to work independently and take initiative.
• Strong problem-solving, decision-making, and interpersonal skills.
• Initiative, self-direction, and a proactive approach to work.
• Interest in Middle East current affairs and desire to enhance regional cooperation is an advantage.
• Comfort with collaboration technology platforms such as Monday, Google Drive,
• MS Teams and openness to testing new productivity tools.