Senior Procurement Officer

Position Title: Senior Procurement Officer

Activation Date: 05 March, 2025 Announced Date: 04 March, 2025 Expire Date: 14 March, 2025

• Job Location: Kabul
• Nationality: National
• Category: Purchasing-Procurement
• Employment Type: Full Time
• Salary: As per MHCO Salary Scale
• Vacancy Number: 0990/MHCO/KBL/25
• No. Of Jobs: 1
• City: Kabul
• Organization: Maihan Humanitarian Convergence Organization MHCO
• Years of Experience: At least 5 years of relevant experience with NGOs and international organizations.
• Contract Duration: One year with possibility of extension
• Gender: Male/Female
• Education: Bachelor’s/Master’s degree in BA, Economics.
• Close date: 2025-03-14
  
  

About Maihan Humanitarian Convergence Organization MHCO

Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Gender Justice, Protection, Nutrition, Livelihood and Food Security, and Organizational Development.

Job Description

Job Summary: The Senior Procurement Officer will work under the supervision of the Procurement Manager in MHCO's country office in Kabul, Afghanistan, and will supervise MHCO's provincial Procurement Officers. The SPO provides oversight on all matters related to procurement through planning and reporting.

Key Responsibilities

Planning & Reporting:

• Contribute to the development and management of procurement plans and budgets, including logistics costs to be included in proposals and plans.
• Create clear procurement plans for all work to be delivered and tracked throughout the year.
• Monitor, control, and report procurement expenses, ensuring that data is entered correctly and on time in MHCO's systems.
• Validate the performance of procurement against MHCO standards in reports.
• Identify challenges and opportunities for greater efficiencies in the system and propose solutions.
• Manage the organization’s fixed assets.
  
  

Core Competencies & Skills

• Demonstrating/safeguarding ethics and integrity.
• Demonstrate corporate knowledge and sound judgment.
• Self-development, initiative-taking.
• Acting as a team player and facilitating teamwork.
• Facilitating and encouraging open communication in the team, communicating effectively.
• Creating synergies through self-control.
• Managing conflict.
• Learning and sharing knowledge, and encouraging the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision-making.
• Excellent organizational and multi-tasking capabilities.
• Keen intellect with strong analytical skills.
• Ability to communicate clearly and concisely, orally and in writing, and to make effective public presentations.
• Ability to work well with others in team environments.
• Must be able to satisfy stakeholders.
• Should be able to work in deadline-driven/results-oriented atmospheres.
• Strong people management skills.
• Strategic guidance and planning skills.
  
  

Purchasing/Implementation

• Oversee the payment for goods and services, ensuring that correct processes are followed.
• Work closely with the finance department to ensure timely approval for expenditure and payments to suppliers.
• Ensure all paperwork/vouchers are in place.
• Ensure payments are made in ways that protect MHCO assets.
  
  

Risk Mitigation & Management

• Provide assurance to the whole organization and its donors of compliance and risk mitigation in relation to procurement.
• Identify and mitigate procurement-related risks such as fraudulent costs and fakes, including these on MHCO's risk register.
• Maintain accurate and up-to-date procurement records and data for internal and external audits of procurement and logistics processes.
  
  

Team Leadership

• Lead and develop a strong Procurement Team so that they are inspired and enabled to deliver excellent procurement services.
• Create a strong inner team coherence for mutual support and trust across the teams.
• Foster a culture of high performance and accountability, addressing and managing provincial procurement needs, ensuring timely and effective support.
• Develop the team in adhering to compliance standards and organizational policies, fostering a culture of accountability and integrity.
• Ensure each staff member has clear performance plans with continuous improvement, talent development, and training.
• Clearly articulate the organization’s strategic objectives and ensure that all procurement activities are aligned with these goals.
  
  

Job Requirements

Qualification and Experience:

• Bachelor’s/Master’s degree in business administration.
• At least 5 years of relevant experience with NGOs and international organizations.
• Fluency in English and the national languages.
• Knowledge of contract brokering.
• Demonstrated experience in preparing and monitoring internal procedures for adherence to regulations and policies related to projects.
• Competence in management, logistics, and procurement procedures.
• Strong analytical skills.
• Project management cycle knowledge.
  
  

Submission Guideline

Please apply by filling the form and sending a CV/resume and a cover letter outlining how your experience relates to the skills and experience required, using the below link. Only short-listed candidates will be contacted.

Note: Please ensure to include the position title and vacancy number in your cover letter.

https://docs.google.com/forms/d/e/1FAIpQLScY8gx-dALfzFgISH1nVsoEP6ocwoP9Wzy-VQPAKmowLtATVw/viewform?usp=header

Submission Email

https://docs.google.com/forms/d/e/1FAIpQLScY8gx-dALfzFgISH1nVsoEP6ocwoP9Wzy-VQPAKmowLtATVw/viewform?usp=header