Senior Admin Officer

Position Title: Senior Admin Officer

Activation Date: 05 March, 2025 Announced Date: 04 March, 2025 Expire Date: 14 March, 2025

• Job Location: Kabul
• Nationality: National
• Category: Admin-Clerical
• Employment Type: Full Time
• Salary: As per MHCO Salary Scale
• Vacancy Number: 0985/MHCO/KBL/25
• No. Of Jobs: 1
• City: Kabul
• Organization: Maihan Humanitarian Convergence Organization MHCO
• Years of Experience: At least 5 years of experience in the field of Administration management
• Contract Duration: One year with possibility of extension
• Gender: Male/Female
• Education: Bachelor/ Master’s degree in Business Administration, Management, or a related field
• Close date: 2025-03-14
  
  

About Maihan Humanitarian Convergence Organization MHCO

Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Gender Justice, Protection, Nutrition, Livelihood and Food Security, and Organizational Development.

Job Description

Job Summary: The Senior Admin Officer will work under the supervision of the Operations Manager and will manage the administrative unit of MHCO country-wide. S/he will supervise the Admin Officers of field offices and ensure efficient administrative operations throughout the organization.

Duties & Responsibilities

• Maintain accurate files on all service contracts such as vehicle rentals, telephone contracts, and internet providers.
• Assist in maintaining accurate files for all office and residential rents. Update the schedule to ensure contracts are renewed and payments made in a timely manner.
• Assist in the drafting of all quarterly, semi-annual, or annual reports required by Afghan governmental bodies. Liaise with government officials on behalf of the organization.
• Conduct periodic staff meetings to review the progress of approved plans, discuss work plans for future periods, resolve issues arising from day-to-day operations, and ensure coordination and timely corrective actions.
• Document any purchase that must be inventoried with copies of purchase requests/orders, bid analysis, invoices, and delivery notes before submitting to finance for payments.
• Check all procured items upon delivery and hand over the item to the Finance Manage for property tagging and inventory control.
• Responsible for maintaining stock of all office supplies, kitchen and IT consumables for MHCO events or for daily office use.
• Review the Purchase Requests of all office supplies, kitchen, and IT consumables by regularly reviewing the bin card records of items received and dispensed. Perform periodic spot checks on all items kept in stock and report any discrepancies to the Director of Finance & Admin for action.
• Supervise and coordinate the daily activities of the supporting staff in country office.
• Travel to field offices to assist in administrative assessments when required.
• Ensure proper filing of documents and records.
• Perform all other operational tasks deemed necessary for the smooth running of MHCO programs by the Operations Manager or the Executive Director.
  
  

Job Requirements

• Bachelor/ Master’s degree in Business Administration, Management, or a related field.
• Diploma in Computer Skills (MS Office, Internet, and Outlook).
• Fluency in local languages and English, both written and verbal.
• Excellent organizational, analytical, and interpersonal skills.
• At least 5 years of experience in the field of Administration management.
• Experience working with international NGOs.
• Ability to work under pressure and meet tight deadlines.
• Prior experience working in a multi-cultural environment.
• Ability to travel around the country and work long hours when needed.
  
  

Submission Guideline

Please apply by filling the form and sending a CV/resume and a cover letter outlining how your experience relates to the skills and experience required, using the below link. Only short-listed candidates will be contacted.

Note: Please ensure to include the position title and vacancy number in your cover letter.

https://docs.google.com/forms/d/e/1FAIpQLScvgUDFeSs8qu_jSQwE4OxUfG9L34qrG0T06KhnRrleptgYRA/viewform?usp=header

Submission Email

https://docs.google.com/forms/d/e/1FAIpQLScvgUDFeSs8qu_jSQwE4OxUfG9L34qrG0T06KhnRrleptgYRA/viewform?usp=header