Stock Plan Administrator

HiBob is on a mission to transform the way modern businesses manage and engage their people.

Our cloud-based HR platform, Bob, empowers over 3,000 companies worldwide—including Monzo, Fiverr, and Gong—to streamline HR operations and create better work experiences for their employees. Since 2015, we’ve achieved consecutive triple-digit growth, and we’re continuing to scale at a rapid pace.

As we grow, we’re looking for a Stock Administrator to oversee and optimize the management of our global equity plans. This is a unique opportunity to play a critical role in building scalable processes, supporting employees worldwide, and ensuring compliance as we prepare for potential IPO readiness. The Stock Administrator will report to the Director of Global Tax and will be part of the Finance team.

What You Bring

• Education:

  • Bachelor’s degree in Economics, Accounting, Business Administration, or Law is preferred.

• Experience: 

  • 3–5 years of experience in equity administration or related roles is a plus.

  • Familiarity with global equity platforms (e.g., Carta, IBI, Shareworks) is a plus.

• Skills:

  • High attention to detail and organizational skills.

  • Excellent interpersonal and communication skills in a global environment.

  • Fluent in English (written and spoken).

What You’ll Do

• Equity Plan Administration: 

  • Manage and administrate all aspects of HiBob’s global equity programs, including grants, exercises, vesting and cancellations.

  • Maintain timely and accurate processing of equity transactions, including new grants, adjustments, and related activities.and ensure the integrity of the equity database in the equity platform.

  • Manage the day-to-day relationship with the Israeli trustee .

  • Assist in tracking performance criteria for various performance-based grants

  • Respond to employee inquiries regarding their stock awards and manage the Stock Team’s shared mailbox.

  • Support broad-based educational programs and communications related to our employee equity programs and policies in conjunction with our equity administrator/broker.

  • Work with Legal and Tax to establish new equity plans and obtain internal or external professional advice with regard to equity matters.

  • Provide accurate, timely, and usable reporting to internal customers (i.e. employees, managers, Payroll and People Operations departments).

  • Assist in enhancing and documenting equity-related procedures, policies, and controls.

  • Maintain and ensure SOX and internal policy compliance.

  • Support internal and external audit requests.

  • Perform other duties and ad hoc projects and reporting as requested.
    

• Financial and Compliance Support: 

  • Prepare files to facilitate month-end closing processes

  • Provide payroll teams with equity-related tax files and support financial reporting under ASC 718 Stock-based Compensation.

  • Assist with the preparation of 409A valuations and other regulatory requirements.

  • Manage compliance reporting requirements in various jurisdictions.
    
    

• Employee Relations: Serve as a trusted point of contact for employees (current and former) worldwide, addressing inquiries and educating teams on equity programs.

• Cross-Functional Collaboration: Partner with HR, payroll, finance and legal teams to maintain seamless operations and compliance.

• Special Projects: Contribute to key initiatives such as IPO readiness, equity system integrations, and ad hoc equity-related projects.

Why Join Us?

HiBob is a village filled with amazing people and opportunities. We offer competitive compensation, pre-IPO equity, and a wide range of benefits, including:

• Flexible hybrid working model (2 days in-office per week).

• Company share options plan.

• Work-from-home allowance to set up your office.

• Transportation and meal allowances.

• Dog-friendly office and vibrant social events.

• Bob Balance Days: Quarterly long weekends for recharging.

• Temporary remote work options for up to 2 months annually (after 6 months of employment).

• Wellness programs, including an annual Headspace subscription.