Junior Office Manager

Who we are – international AI service provider

Rewire provides cutting-edge Data & AI services since 2006, with a team of 120 elite talents. From its offices in the Netherlands, DACH and Israel, it partners with Europe’s largest and most dynamic organizations, including the likes of KPN, Nike, Brenntag, Rabobank and IKEA. Rewire operationalizes every aspect of Artificial Intelligence, from machine learning to Gen AI, to create AI-native organizations. Alongside its Data & AI transformation services and Customizable Functional Solutions, Rewire strengthens critical Data & AI skillsets through its GAIN professional development academy. The Israeli office is located in BSR City Petah Tikva.

What to expect – dynamic, high pace - part time maternity leave replacement

We are seeking an Office Manager to join our ambitious Israeli team, for a period of ~7 months, as it is a maternity leave replacement. It is a dynamic role that will require you to handle a variety of responsibilities across finance, HR, travel coordination, and general office management. As an essential part of our organization, you will work closely with team members, suppliers, and stakeholders, ensuring the smooth running of our office and operations. This role is a part-time (16h per week), on-site position and offers the opportunity to work in a fast-paced, international environment. If you are highly organized, enjoy multi-tasking, and are looking for a role where you can make a real impact, we encourage you to apply.

What does this mean for your everyday work?

• Finance Management: Responsible for overseeing the entire finance process, including managing invoices, suppliers, expense tracking, and coordinating with the accountant to ensure accurate financial reporting and timely payments.
• HR and Team Support: CEO agenda and support, track vacations and illness, manage salaries, personal funds, insurance, contracts, performance reviews, organize team events and employee experience management.
• Travel Coordination: Arrange trips abroad for the team members including booking flights, hotels, and services like insurance and internet and manage flight reports to ensure accuracy and compliance with company travel policies.
• Office Management and Administration: Provide administrative support across the company and day-to-day operational needs. Taking care of all the office such as IT, supplies, design, helping in international tasks, scheduling meeting rooms etc.

What makes you shine?

• Strong communication skills, with the ability to manage relationships with suppliers, stakeholders, and international colleagues.
• Excellent organizational skills and attention to details, with the ability to manage multiple tasks and priorities.
• Fluent in Hebrew and English in both written and spoken forms.
• A positive, can-do attitude, with the ability to anticipate needs and solve problems proactively.
• Advantage: Experience in financial administration, HR and office management, preferably technology environment.

Interested? Apply now! And who knows, maybe we will see you soon!

If you have any questions, ask them via an email to [email protected]