Operations and administrative assistant

Job Description

Be the operative and administrative assistant of a fast-growing small startup company in the forefront of biotech research. Currently seeking someone exceptional to handle all administrative and operations tasks. The position is defined as flexible full-time. The position entails handling the office environment, performing administrative tasks and providing support to coworkers. Managing complex multi-time-zone schedules and assisting workers while working versus subcontractors to build new facilities.

Objectives of this Role

· Provide direct administrative support to CEO, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes

· Keep track of all bookkeeping filings and correspondence.

· Provide front desk coverage, managing incoming/outgoing mail and shipments.

· Ensure optimal operation of office equipment, supplies, and inventories with preventive

· Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference

· Take charge of company welfare, including organizing company events.

· Coordinate domestic and international travel arrangements for all levels of employees

· Maintain filing system, contact database, employee list, and inventories

· Oversee and order office supplies and food deliveries for group meetings.

· Coordinate and handle shipment of samples and finished goods to clients.

Skills and Qualifications

· Highly proficient in spoken and written English - must

· Proven administrative experience using priority ERP - must

· Experience handling suppliers, invoicing and gathering accounting documentation for an external bookkeeper

· Superb written and verbal communication skills

· Strong time-management skills and multitasking ability

· Proficient in Microsoft Office, Priority ERP with aptitude to learn new software and systems

Preferred Qualifications

· College degree

· Experience managing budgets and expenses

· Experience as a back-office admin

· Comfortable handling confidential information