Admin & Finance Manager

Position Title: Admin & Finance Manager

Activation Date: 09 February, 2025 Announced Date: 09 February, 2025 Expire Date: 22 February, 2025

• Job Location: Kabul
• Nationality: National
• Category: Admin-Clerical Finance
• Employment Type: Full Time
• Salary: As per company salary scale
• Vacancy Number: ZMLTD Finance 003-2025
• No. Of Jobs: 1
• City: Kabul
• Organization: Zobair Mosawar Ltd
• Years of Experience: Minimum of 3 years’ experience in financial and administrative management, preferably in a NGO
• Contract Duration: One Year (Extendable)
• Gender: Male/Female
• Education: Bachelor’s in Business Administration, Finance, Accounting, Master's in Business Administration is prefer
• Close date: 2025-02-22
  
  

About Zobair Mosawar Ltd

Zubair Masoor Limited has been operating as one of the leading commercial companies in Afghanistan since 2013. With over a decade of experience, the company is involved in various sectors including logistics, transportation services, advanced technology, and large-scale public projects. The company’s goal is to provide high-quality services and continuous innovation to meet the diverse needs of its customers and contribute to the economic and social development of the country.

Job Description

The Financial and Administrative Manager is responsible for overseeing and managing all financial, administrative, human resources, transportation, procurement, and operational activities within the organization/project. The role includes ensuring the efficient management of resources, adherence to budgetary constraints, and maintaining the operational integrity of the project.

Financial Planning and Budgeting

• Develop and implement a structured financial and administrative work plan for the project, ensuring its alignment with overall project objectives.
• Design and execute expenditure plans at each customs port, taking into account operational needs and specific port-related requirements.
• Define and monitor the financial requirements of the technical team at each customs port, ensuring proper allocation of resources.
• Conduct cost forecasting and secure necessary financial resources for the project, ensuring that all budgetary needs are met.
• Analyze and review discrepancies between projected and actual expenditures, preparing recommendations for corrective actions.
• Obtain approvals for essential and miscellaneous expenses from relevant authorities, ensuring compliance with internal financial policies.
• Oversee the procurement and allocation of funds for travel, accommodation, and other logistical needs for the technical team operating at various customs ports.
• Ensure that all expenditures align with the approved financial plan, maintaining budgetary discipline across all activities.
• Ensure transparency and accountability in the expenditure process across all customs ports, providing regular reports to management.
  
  

Financial Control and Supervision

• Monitor and control project expenses, ensuring that spending remains within the allocated budget.
• Prepare and submit regular financial reports to relevant authorities, ensuring accuracy and timeliness.
• Assess and manage financial risks associated with the project, providing recommendations to mitigate any potential financial disruptions.
  
  

Financial Resource Management

• Track and follow up on payments and receipts, ensuring timely and accurate transactions.
• Coordinate with banks and financial institutions to secure necessary funding for the project, maintaining positive relationships with financial partners.
• Oversee project liquidity management, ensuring effective cash flow monitoring and control to meet project operational requirements.
  
  

Administrative Affairs Management

• Prepare and maintain comprehensive job descriptions for all administrative and professional staff, ensuring clarity in role expectations.
• Lead the recruitment process for necessary staff positions, obtaining approval from the relevant authorities, and ensuring that hiring decisions align with project needs.
• Coordinate and manage human resource functions, including recruitment, training, performance evaluations, and employee development, ensuring a skilled and motivated workforce.
• Oversee the management and organization of all project-related documents and records, ensuring compliance with internal and external regulatory requirements.
• Monitor and review reports related to the expenditures and salaries of administrative and professional staff, ensuring that financial data is accurate and up to date.
• Propose rewards and disciplinary measures for staff based on performance reviews and organizational needs.
• Carry out any other administrative or financial duties as directed by senior management or other responsible authorities.
  
  

Reports to: Finance Head and Project Head

Job Requirements

• Education: Bachelor’s in Business Administration, Finance, Accounting, Master's in Business Administration is prefer
• Experience: Minimum of 3 years’ experience in financial and administrative management, preferably in a NGO
• Skills:
• Strong knowledge of financial management, budgeting, and resource allocation.
• Expertise in financial analysis and reporting.
• Proficiency in managing human resources and administrative processes.
• Strong organizational and time-management skills.
• Familiarity with local financial regulations and international standards.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and financial management software, specially ERP.
  

Submission Guideline

Interested afghan candidates should submit their updated CV (Please rename your CV ONLY by your First & Last name) to the attention of following email address; ([email protected])

Also mention the position name and vacancy number (Finance & Admin Manager ZMLTD Finance 003-2025) in the subject line of your email, if not mentioned your application will not be considered.

Please DO NOT send us heavy-sized files such as your certificates or recommendation letters at this stage.

Only shortlisted candidates will be contacted for further recruitment procedures.

Submission Email

[email protected]