Admin Officer

Position Title: Admin Officer

Activation Date: 04 February, 2025 Announced Date: 04 February, 2025 Expire Date: 10 February, 2025

• Job Location: Kabul
• Nationality: National
• Category: Admin-Clerical
• Employment Type: Full Time
• Salary: As per Organization salary scale
• Vacancy Number: WDIO/HRD/2025/130
• No. Of Jobs: 1
• City: Kabul City
• Organization: Watan Development and Initiative Organization (WDIO)
• Years of Experience: Having at least 3 years related experience.
• Contract Duration: 8 Months Extendable
• Gender: Male/Female
• Education: Having a Bachelor’s degree in Economics, BBA, Accounting, Political Science and Management, or any other relevant field.
• Close date: 2025-02-10
  
  

WDIO Background

About Watan Development and Initiative Organization (WDIO):

Watan Development and Initiative Organization is a non-governmental, nonprofit, nonpolitical, and independent organization dedicated to empowering and uplifting communities through sustainable development, social justice, and the enhancement of well-being for individuals and families. Since its establishment in 2014, we have tirelessly worked towards poverty alleviation, economic empowerment, education and skill development, health and well-being, gender equality, women's empowerment, agriculture and livestock, and environmental sustainability. Our goal is to improve living conditions, provide quality education and essential skills to individuals, enhance community health and well-being, achieve gender equality, improve agricultural productivity, and promote environmental sustainability.

With a passionate team of over ninety-seven individuals and a strong network of partners and supporters, we strive to bring about positive change by preserving and celebrating cultural diversity and heritage, fostering social cohesion, and promoting cross-cultural understanding and respect. We ensure program effectiveness and accountability through continuous monitoring, evaluation, and data-driven approaches. Our commitment to integrity, sustainability, accountability, innovation, empowerment, advocacy, and respect for diversity guides our efforts as we address pressing challenges such as poverty alleviation, education, healthcare, environmental conservation, women's empowerment, child welfare, and sustainable development.

Through innovative programs, advocacy efforts, and community engagement, Watan Development and Initiative Organization is at the forefront of driving sustainable solutions and empowering individuals to create a better future

WDIO is nationally based in Kabul and maintains field operations through five regional offices, with over ninety-seven staff members, located in Kabul, Bamiyan & Logar (Center-Region), Ghor & Herat (West-Region), Nangarhar, Laghman & Kunar (East-region), Takhar & Badakhshan (North-Region) and Kandahar (South-Region). WDIO maintains the departments of Program, Operation, Human Resources Finance, and Procurement. Each department operates according to the WDIO written policies and procedure manuals updated based on the context of the area where WDIO implementing projects.

WDIO is committed to applying a ‘zero tolerance’ policy towards acts of sexual exploitation and abuse by its personnel. In 2003, the United Nations Secretary-General issued a Bulletin on “Special measures for protection from sexual exploitation and sexual abuse” (ST/SGB/2003/13) (“the Bulletin”). To support the system-wide implementation of the zero-tolerance policy, the Director-General has decided to adopt the standards of conduct and provisions on PSEA set by the Bulletin, adjusted as necessary, to be applied by WDIO personnel, as follows.

Job Description

Job Summary

The Admin Officer based in the Kabul office, is responsible for overall Admin-related tasks and works under the direct supervision of the Admin Manager.

Main Duties And Responsibilities

• Assist in Preparing the budget for the next Program if such a budget is requested.
• Keep an inventory of all equipment, furniture, property, and goods belonging to the project.
• Maintain an orderly system of files for correspondence, reports, and contracts-related documents.
• Provide cell phones and rechargeable cards as needed.
• Supervising support staff (Cleaners, Cooks, Gardeners, drivers, and Guards) for daily activities.
• Recording of administrative activities of the project;
• Ensure that everything is time-bound and available before it is needed.
• To look after the arrangement of meetings, workshops, and conferences of the related office
• To look after the arrangement of personnel, vehicles, keys of the gates of the office, staff house, guest house, correspondence, and other files and keeping them properly and updated manually and computerized
• To maintain the copier and generator in the provincial office
• To control the recording and updating of the inventory of the fixed assets of the offices
• To look after providing, distributing, and keeping proper balance and update of office stationery
• To ensure that all utility bills (electricity, water, telephones, etc.) are paid on time.
• To ensure a healthy and safe working environment is provided to all staff.
• Oversee daily office operations, ensuring all administrative systems function effectively.
• Manage office infrastructure, including facilities, equipment, and supplies, to maintain a productive work environment.
• Develop, implement, and maintain comprehensive filling & record-keeping systems (physical and digital).
• Plan and coordinate internal and external events, meetings, and workshops, including scheduling, venue
• arrangements, travel logistics, and preparation of materials (with the support of the logistics department).
• Liaise with service providers and vendors for office maintenance, IT support, and other essential services.
• Ensure compliance with administrative policies and procedures, updating them as necessary.
• Ensure high standards of sanitation in the offices and houses
• To ensure healthy and proper food and tea are served to staff
• Maintain stores and stock records.
• another task by the line manager.
  
  

Job Requirements

Job Requirements

• Having a Bachelor’s degree in Economics, BBA, Accounting, Political Science and Management, or any other relevant field.
• Having at least 3 years related experience.
• Required Languages – Excellent Pashto and Dari reading, writing, and verbal skills, Fluent in English, reading, writing, and verbal skills.
• Excellent computer skills- Word, Excel, PowerPoint; plus, the ability to quickly learn various reporting systems is required.
• Strong communication skills,
• Proficient computing skills – word processing, spreadsheet design, and presentations.
• Efficiency, result-oriented, and excellent management capabilities,
• Ability of problem-solving and conflict resolution,
• Capacity to perform effectively under pressure and harsh conditions; ability to handle confidential and politically sensitive issues responsibly and maturely,
• Excellent capacity development and teamwork skills, cross-cultural and gender sensitivity,
• Respect the confidentiality of the organization,
  
  

Submission Guideline

Interested applicants could submit their CV and cover letter via the link below:

https://docs.google.com/forms/d/e/1FAIpQLSc57g3Rg-mJYA3TAn3RT21Wm6kMtrKjXU973mv2q2D5zzx-TQ/viewform?usp=pp_url

Submission Email

https://docs.google.com/forms/d/e/1FAIpQLSc57g3Rg-mJYA3TAn3RT21Wm6kMtrKjXU973mv2q2D5zzx-TQ/viewform?usp=pp_url