Administrative Assistant

Job Title: Administrative Assistant (at Ramat Aviv Office)

Department: Management

Report to: P. A to CEO & Office Manager

General Description:

The Administrative Assistant will provide personalized secretarial and administrative support in a well-organized and timely manner to top management in Tel-Aviv Office (full Calander’s support to CFO, Legal Counsel and shipping director). The Administrative will be responsible for a variety of tasks related to office maintenance and administration.

Job Responsibilities and Duties:

Receptionist duties and handling of incoming calls, external guests, suppliers, meetings, etc. for both floors of the office (different entrances).

Organize and schedule appointments and meetings

An ongoing administrative support which includes:

Filing, scanning, printing etc.

Follow-up and control over the Invoice & payments approval procedures.

Amending Organizational structures as per request from the legal counsel.

Assistance in different reports such as to the register of companies etc.

In charge of Office stationery, mail, invoices, supplies, refreshment and petty cash.

Managing complex calendars for the senior management.

Coordinating flights and hotels to all company employees.

Assistance with XT High-tech with administrative aspects.

Managing all the meeting rooms and serving refreshments when needed.

Requirements:

+2 years of experience in an administrative position (including managing calendars).

High computer skills (word, excel etc.)

Specific skills & Personal characteristics:

Reliability and discretion.

Order and organization skills.

Good interpersonal abilities.

High service awareness.

An ability to work under pressure.

Multitasking and proactive.

Fluent English.