Finance Coordinator

Position Title: Finance Coordinator

Activation Date: 03 February, 2025 Announced Date: 03 February, 2025 Expire Date: 12 February, 2025

• Job Location: Kabul
• Nationality: National
• Category: Finance
• Employment Type: Full Time
• Salary: According to the SI Salary Scale
• Vacancy Number: AFG-KBL-PRO-51-2025
• No. Of Jobs: 1
• City: Kabul
• Organization: Solidarités International
• Years of Experience: Bachelor degree with 6 years of relevant experience and with Master's degree with 4 years of relevant experience on managerial or senior level positions with INGOs/NGOs/Govt Sector. Previous working experience with Solidarites International will be give
• Contract Duration: Till end of May 2025 with possibility of Extension
• Gender: Male/Female
• Education: Bachelor's degree in business administration or economics.
• Close date: 2025-02-12
  
  

About Solidarités International:

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation, and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty-five countries, SI's teams – more than 2400 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting culture.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to finding all forms of discrimination. SI will never ask for any remuneration to take part in a recruitment process.

Job Description:

MISSION

Goal/purpose:

The finance coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission.

As Finance coordinator, he/she is responsible for guaranteeing the financial balance of the mission and for ensuring that all Solidarités International procedures, donor procedures and all laws of the country in which Solidarités International is intervening are respected.

He/she is the point of reference for the mission, and the link between headquarters and the mission for all matters relating to management, accounting and budget monitoring.

JOB

List Of Main Tasks:

Analysis of the socio-economic context

• Identify administrative partners
• Monitor the development of exchange rates and prices
  
  

Team management

• Work with administrators to define administrative personnel needs during the mission and recruit according to allocated resources and Solidarités International’s operational strategy
• Train and appraise the financial administrative team
• Coordinate, plan and supervise the activities of the financial administrative team
• Lead meetings for the financial administrative team
  
  

Financial, accounting and budgetary management

• Define the expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycle
• Consolidate the mission’s monthly closing accounts
• Verify the accounts before they are sent to headquarters
• Consolidate and check the Allocation boards
• Prepare, monitor and revise the mission’s financial programming
• Complete the consolidation of monthly Budget follow up and ensure that the mission remains financially stable
• Make connections between budgetary consumption and activity progress. Propose solutions if necessary
• Monitor the mission’s operating costs
• Train the mission’s senior staff in how to use the Budget Follow up
• Prepare and assist with possible audits or inspections
• Prepare and consolidate the financial sections of proposals
• Integrate the new donor contracts into the financial management of the mission’s projects, adhering to Solidarités International procedures
  
  

Administrative management of the mission

• Negotiate and draw up partnership contracts with local partners and ensure that they are followed and complied with
• Supervise paper and digital record-keeping, as well as ensuring the security of administrative documents
• Supervise the quarterly mailing of administrative archives to headquarters after validation of the Internal Control Department
• Select and contract a lawyer who will examine legal issues and limit any legal risks
  
  

Cash management

• Manage the cash flows between headquarters and the mission, and ensure that bases receive supplies
• Ensure that the cash box and coffers are well kept and that funds are secure at all bases
• Compile and monitor cash flow forecasts and forward them to headquarters
  
  

Reporting/communication

• Ensure regular financial reporting to headquarters, on a schedule defined by the administrative calendar
• Ensure that Solidarités International’s in-country registration is followed up
• Organize and run information and coordination meetings
• Produce financial reports that are in line with financial donors’ administrative procedures
• Establish and maintain relationships with the administrative authorities at the national level. Carry out constant judicial monitoring, keep up-to-date with local employment laws, check information collected with law firms and insert it into Solidarités International’s documentation
• Take part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do so
• Act as a link between headquarters and the field for all matters relating to finance
  
  

Job Requirements:

EDUCATION

Bachelor's degree in business administration or economics.

EXPERIENCE

• Bachelor degree with 6 years of relevant experience and with Master's degree with 4 years of relevant experience on managerial or senior level positions with INGOs/NGOs/Govt Sector.
• 1-2 years of humanitarian sector experience will be an advantage.
• Previous working experience with Solidarites International will be given preference.
  
  

TECHNICAL SKILLS

• Proven experience of providing leadership on all Finance issues at the same time balancing the strategic role with the need to deliver effective day-to-day financial activities.
• Good understanding of financial management of Humanitarian sector and the donors.
• Team Management skill and capacities to provide technical support.
• Use of SAGA software and Budget follow up skills
• Demonstrable experience of staff supervision, training and capacity building.
  
  

TRANSVERSAL SKILLS

• Communication
• Problem Solving
• Leadership & Time Management
• Teamwork & Adaptability
  
  

Submission Guideline:

Submission Guidelines:

Dear Applicant,

Solidarites International never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to Solidarites International at [email protected].

Please Note That:

• SI is committed to a fair and transparent recruitment procedure.
• Only the HR department will contact you during the recruitment process.
• Only short-listed candidates whose application meets the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.
• SI has the right to contact and verify each candidate's educational credentials and employment history described in his/her CV with the concerned organization. Any information received from your concerned organization will be dealt with due diligence and according to the SI Confidentiality Policy.
• Do not attach other documents like work certificates, educational and other documents at this stage. These will be requested if you are called for an interview.
  
  

To apply for this vacancy, please submit your CV and Cover Letter in single PDF or MS Word Format in the given email address ([email protected]) and also submit your application form by using the following link.

https://forms.office.com/Pages/ResponsePage.aspx?id=QkVnhW7eH06HhMVgtQMRI4HWRymfvwVMraofx9AWMtZUOTRaVUdLVlZGT1JGVE9IQjQ4QUkyR1pHQi4u

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

As part of your application, it is essential that you include your full name and vacancy number (full name/vacancy number) for example: (Ahmad or Mahmood/AFG-KBL-PRO-51-2025) in the subject line, and the position title Finance Coordinator in the body of your email. Otherwise, your application will not be considered.

Please make sure that you have filled the application form accurately and completely & at the end of the application, you have pressed the Submit button.

Submission Email:

[email protected]

Submission Email:

[email protected]