Senior Procurement Officer-Kabul- MSI Afghanistan

Position Title: Senior Procurement Officer-Kabul- MSI Afghanistan

Activation Date: 30 January, 2025 Announced Date: 30 January, 2025 Expire Date: 08 February, 2025

• Job Location: Kabul
• Nationality: Afghan
• Category: Admin-Clerical
• Employment Type: Full Time
• Salary: As per MSIA salary scale
• Vacancy Number: MSIA-304-2024
• No. Of Jobs: 1
• City: Kabul
• Organization: Marie Stopes International Afghanistan
• Years of Experience: 3- 5 years Proven experience in related field
• Contract Duration: Fixed term - one year - 3 months probationary
• Gender: Male/Female
• Education: Bachelor’s/ Master’s degree in business administration.
• Close date: 2025-02-08
  
  

About Marie Stopes International Afghanistan

MSI Reproductive Choices Afghanistan (MSIA) is a branch of MSI, a global, non-profit, and non-governmental organization headquartered in London, UK, and was established in August 2002 after registration with the Government of Afghanistan. MSIA follows the local mission statement of MSI: Improve Afghan women’s health and well-being so that they can, in turn, build strong, healthy families. Our vision is to be the organization that Afghan women seek out for high-quality, client-centered health care provided by women, for women.

We focus on reducing maternal mortality by providing quality and sustainable maternal-child health (MCH) and reproductive health (RH) services and information in 17 provinces of Afghanistan, namely Kabul, Balkh, Herat, Jawzjan Faryab, Nangarhar, Helmand, Kandahar, Baghlan, Kunduz, Badakhshan, Takhar, Samangan, Kapisa, Khost, Paktia, and Daikundi, in coordination with the Ministry of Public Health (MoPH) of Afghanistan.

MSIA strives to enhance women's health outcomes in the aforementioned provinces by delivering vital reproductive and maternal-child health services through multiple channels such as centers, outreaches, the private sector, and MS Ladies (Family Health Houses).

Job Description

The SPO provides oversight on all matters related to procurement through planning and reporting. Specifically

• Contribute to the development and management of procurement plans and budgets including logistics cost to be included in proposals and plans
• Create clear procurement plans for all work to be delivered and tracked throughout the year
• Monitor, control and report procurement expenses, ensuring that data is entered correctly and on time in MSIA’s systems.
• Validate the performance of procurement against MSI standards in reports
• Identify challenges and opportunities for greater efficiencies in the system and propose solutions
• Manage the organisation’s fixed assets
  
  

Core Competencies & Skills

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating teamwork
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making
• Excellent organizational and multi-tasking capabilities.
• Keen intellect with strong analytical skills
• Ability to communicate clearly and concisely, orally and in writing and to make effective public presentations.
• Ability to work well with others in team environments.
• Must be able to satisfy stakeholders.
• Should be able to work in deadline driven/results orientated atmospheres.
• Strong people management skills
• Strategic guidance and planning skills
  
  

PURCHASING /IMPLEMENTATION

Oversee the payment for goods and services ensuring that correct processes followed. Specifically

• Working closely with finance department to ensure timely approval for expenditure and payments to suppliers
• Ensure all paperwork/vouchers in place
• Ensure payments made in ways that protect MSIA assets
  
  

RISK MITIGATION MANAGEMENT AND RESPONSE

Provide assurance to the whole organisation and its donors of compliance and risk mitigation in relation to procurement. Specifically,

• identification and mitigation of procurement-related risks such as fraudulent costs, fakes, etc are included on the MSIA risk register
  
  

Maintain accurate and up-to-date procurement records and data for internal and external audits of procurement and logistics processes.

TEAM LEADERSHIP

Lead and develop a strong Procurement Team so that they are inspired and enabled to deliver excellent procurement services. Specifically:

• Create a strong inner team coherence for mutual support and trust across the teams
• A culture of high performance and accountability addressing and managing provincial procurement needs, ensuring timely and effective support.
• Develop the team in adhering to compliance standards and organizational policies, fostering a culture of accountability and integrity
• Each staff member has clear performance plans with continuous improvement, talent development and training
• Vision Communication: Clearly articulate the organization’s strategic objectives and ensure that all procurement activities are aligned with these goals.
  
  

Job Requirements

Qualification and Experience

• Bachelor’s/ Master’s degree in business administration
• Fluency in English and the national languages
• Knowledge of contract brokering.
• Demonstrated experience in preparing and monitoring internal procedures for adherence to regulations and policies related to projects.
• Competence in management, logistics, and procurement procedures.
• Demonstration of strong analytical skills
• Experience in the NGO Sector is preferred
• Advanced degrees or certifications related to contract management
• Fluency in English
• Project management cycle knowledge
• A relevant master’s degree in supply-chain Management
  
  

Attitude & Motivation

• Unequivocal commitment to MSIA’s mission, vision, and goals.
• Acting as a team player and facilitating teamwork while maintaining standards of transparency, honesty and integrity at all times
• Analytical and organized
• Self-motivated and results focused.
• Ready to take initiative and hold yourself to account
  
  

Able to remain calm and steadfast in the pressurised context of procurement work

Safeguarding

MSI Reproductive Choices places human dignity at the center of its relief and development work. At the heart of MSI Afghanistan's efforts to address health, medical needs, and social justice is its engagement with marginalized communities, vulnerable adults, children, and maternal health.

MSI Afghanistan values maternal health and child protection, emphasizing that these groups are particularly at risk of sexual exploitation and abuse. MSI Reproductive Choices is committed to protecting vulnerable adults and children from sexual harassment, exploitation, and abuse, involving MSI Afghanistan employees and related personnel.

MSI Afghanistan has a zero-tolerance policy toward sexual exploitation, abuse, and child abuse. We take all concerns and complaints regarding sexual exploitation, harassment, abuse, and child abuse involving MSI employees and related personnel very seriously.

All MSI Afghanistan offers of employment are subject to satisfactory references and appropriate screening checks. By applying, the applicant confirms understanding of these recruitment procedures.

Submission Guideline

Interested and qualified candidates are requested to fill out the MSI-A application form by clicking the link below and send a copy of their updated CV (no educational or job certifications) by the closing date.

Please note that MSI-A does not charge applicants any recruitment fees. MSI-A is an equal-opportunity employer with a strong commitment to diversity at all levels. MSI-A has a strict non-discriminatory policy in its hiring and selection processes. All applicants will receive equal consideration, and applicants from all ethnic, racial, and economic backgrounds are encouraged to apply.

Please be aware that only those candidates who have been shortlisted will be contacted.

Submission Email

https://docs.google.com/forms/d/1yxQSrEJ-IjrtDBq5oXBsgyM7ZICqP9j1o46ou-yP458/edit