Administrative & Operations Assistant

We are seeking a highly organized and detail-oriented Administrative & Operations Assistant to support our CEO and team in day-to-day operations.

The position is based in our Efrat office. Preferably, candidates should have an Osek Patur or Osek Morshe (we can assist with setting this up). The role requires a minimum of 25 hours per week, with the potential to grow into a full-time position. We offer a competitive wage based on skills and experience.

Responsibilities

• Data entry and database management.
• Organizing meetings, tracking action items, and ensuring timely follow-up.
• Handling bookkeeping, tracking payments, and managing other administrative duties.
• Managing contracts, subscriptions, and recurring tasks to ensure smooth operations.
• Cultivating relationships with external suppliers, sourcing new suppliers, and managing outsourced projects.
• Overseeing data security, backups, and QA protocols.
• Sampling services provided and collecting feedback from helped Olim.
• Assisting with donor communications and tracking/reporting organizational performance.
• Supporting marketing and mass communications efforts.

Qualifications

• Strong organizational and multitasking skills.

• Bilingual proficiency (English and Hebrew).

• Experience in administrative roles or operational support.

• Tech-savvy, with proficiency in relevant tools and software.

• Proactive and resourceful, with a focus on quality and attention to detail – someone who is “on the ball.”

Why Join Shivat Zion?

At Shivat Zion, we’re dedicated to empowering and supporting European and Latin Olim on their journey. You’ll be joining a collaborative team that values innovation, dedication, and meaningful impact.

How to Apply:

Please send your resume, a brief motivation letter, and any available references from previous employers (or recommendation letters) to [email protected]. Applications will be reviewed on a rolling basis, and response times may vary.