Junior Project & Operations Coordinator

Role Overview

Penguin Strategies is seeking a Junior Project & Operations Coordinator for an initial three-month paid internship with the potential to grow into a long-term position. In this role, you’ll support leadership and the wider team of project managers and HubSpot specialists while gaining hands-on experience in operations, project coordination, and data management. This is an excellent opportunity to kickstart your career, learning from a leading HubSpot technical consultancy that works with world-class B2B technology and manufacturing clients.

Key Responsibilities

These are the kinds of tasks you can expect to work on in this role, with opportunities to learn and take on additional responsibilities as you grow:

• Operational Support: Help track activities, deliverables, and hours across multiple client accounts to maintain consistency and organization
• PMO Housekeeping: Organize project files, manage shared team resources and templates, and ensure tools and processes are standardized and up to date
• Project Coordination: Assist with task tracking, timeline updates, project documentation, meeting coordination, and calendar management
• Research & Reporting: Conduct research as required, use Excel/Google Sheets for data analysis, number crunching, and generating reports
• Resource Development: Assist in creating and formatting professional documents and presentations for internal and client-facing purposes

Requirements

• Strong organizational skills and attention to detail
• Excellent written and verbal communication in English
• Proficiency in MS Office/G-Suite and ability to quickly learn and use project management tools (e.g., Asana, Monday.com)
• Strong numerical literacy and a proactive, self-starter mindset
• Strong document and presentation formatting skills
• Comfortable learning and adapting to new tools and processes

Preferred Background

• Bachelor’s degree in business administration or a related field
• Internship or experience in operations, administration, or project support

Benefits

• Paid internship with the potential to develop into a long-term role
• Gain exposure to operational and project management best practices
• Work with a leading HubSpot agency and innovative B2B clients
• Flexible, remote-friendly work environment
• Be part of a collaborative and supportive team environment

We value diversity and are committed to creating an inclusive environment for all employees. Applicants from all backgrounds are encouraged to apply.