Office and Welfare Manager, PA to Company Executives

Moodify is a deep-tech startup that transforms the way fragrances are designed to power consumer products. Moodify’s unique platform enables molecular-level accurate control in the design of scent, through the use of neural networks and machine learning.   

With its scent design AI solution, Moodify provides its partners with the ability to fully control the scent experience delivered to their consumers: increasing delight, eliminating bad smells, and solving supply chain, cost, and regulatory issues as part of the manufacturing process regarding products where the odor factor is of very high importance. 

Among Moodify’s customers are some of the world’s leading Fortune 500 companies in the consumer goods, and automotive food industries. Moodify is backed by Procter & Gamble, Toyota Ventures, OurCrowd, and other leading global corporates. Moodify is located in Kfar Saba 

Job description

 As an Office and Welfare Manager you will be responsible for overseeing the daily operations of the office, ensuring a productive, organized, and efficient work environment. You will be a key point of contact for all office-related matters, managing a wide range of administrative tasks, coordinating office resources, and supporting senior leadership. Additionally, you will support company executives by performing personal assistant (PA) duties and oversee employee welfare programs to ensure a positive and engaging workplace culture.

Your expertise in accounting will also be an asset, as you will assist with financial tracking and bookkeeping tasks as needed.

Key Responsibilities

•  Oversee office operations, including office supplies, equipment, and facilities management.
• Serve as the main point of contact for office visitors, vendors, and service providers.
• Act as PA/EA to the leadership, managing calendar, travel arrangements, and confidential matters.
• Provide administrative support to senior leadership and company’s employees, including calendar management and meeting coordination.
• Assist and coordinate with the accounting department re financial issues, such as record-keeping, including invoicing, expense reporting, and budget tracking to ensure smooth financial operations.
• Manage employee yearly welfare programs, Coordinate company events, holidays, happy hours and others welfare initiatives to foster a positive culture.
• Support HR tasks, including onboarding, employee records, etc.

Who you are

• Experienced: 3–4 years in office management, with a proven ability to manage multiple tasks in a fast-paced environment.
• Detail-Oriented: Precision and accountability are second nature to you.
• Fluent in English and Hebrew (written and spoken), with strong interpersonal abilities and a team-oriented mindset
•  Previous experience in bookkeeping
• Capable of working independently with minimal supervision.
• High level of attention to detail, precision in task execution, with a strong sense of accountability.
• Experience with task managements systems and priority ERP is a plus
• Open minded, Hands-on approaches with a willingness to take on new challenges.
• Experience in employee welfare/well-being- Advantage

What We Offer:

• A collaborative and innovative work environment.
•  Opportunities for professional growth and development.