Back Office Executive

The Back Office Executive is responsible for managing a variety of administrative and clerical tasks that support the operational functions of the company. This role requires a detail-oriented individual with strong organisational skills, the ability to handle multiple tasks, and the capability to work efficiently in a fast-paced environment.

Key Responsibilities

• Data Management:
• Enter, update, and maintain accurate data in company databases.
• Generate and distribute reports as required.
• Ensure data integrity and accuracy.
• Document Handling:
• Prepare, manage, and store documentation.
• Handle physical and electronic filing systems.
• Retrieve documents as needed for various departments.
• Administrative Support:
• Assist with daily administrative tasks and projects.
• Provide support to front office staff and other departments.
• Schedule and coordinate meetings, appointments, and events.
• Financial and Accounting Tasks:
• Process invoices, expense reports, and other financial documents.
• Assist with accounts payable and receivable functions.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Communication:
• Handle incoming and outgoing correspondence.
• Communicate effectively with clients, suppliers, and team members.
• Coordinate with internal departments to ensure smooth operations.
• Compliance and Reporting:
• Ensure compliance with company policies and procedures.
• Prepare and submit regular reports to management.
• Assist with audits, inspections, and compliance checks.
• Technical Support:
• Maintain office equipment and supplies.
• Provide technical support and troubleshooting for office systems.
• Ensure the proper functioning of IT and other office infrastructure.
  

• Education:
• Bachelors degree in Business Administration, Finance, or related field.
• Experience:
• Previous experience in a similar role is preferred.
• Technical Skills:
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Familiarity with database management and accounting software.
• Soft Skills:
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving skills.
  

• Office environment with standard working hours.
• May require occasional overtime or weekend work depending on project deadlines.