Procurement Assistant

Summary

The Procurement Specialist- Buyer is responsible for managing all procurement requirements for assigned Suppliers. The position requires the Procurement Specialist to perform difficult and complex technical duties related to the procurement of equipment, parts, and services.

Essential Duties And Responsibilities

• Works with Site Leadership in developing a strong understanding of client business and associated needs
• Utilizes negotiations for best practice to reduce costs, lead times and quality for existing materials
• Manages supplier relationships to ensure continuity of goods and services that meet the quality, service and price performance standards of the company
• Quarterly review assigned Suppliers’ performance utilizing the Supplier Scorecard Program and the Supplier Risk Program
• Quarterly meetings with key vendors to discuss scorecards and future business direction
• Maintains supplier database information including supplier set-up and updates as required
• Following internal procedures, communicates any material problems and research solutions to prevent supply issues, including but not limited to finding alternate sources
• Manages higher volume suppliers
• Manages the day-to-day business relationship with key suppliers through supporting activities including:
• Submits orders to selected vendor
• Expedites to ensure adherence to inventory guidelines
• Communicates the demand/ volume/ delivery time changes to Inventory Planning staff
• Resolves all material issues
• Follows up on backorders
• Works closely with Finance to expedite receiving and AP processes. Resolves any discrepancies with invoices or material receipts
• Runs reports and exports to excel from ERP system. Reviews and analyzes data and responds accordingly.
• Works in a team environment requiring regular interaction with Managers, Site Leads, Inventory Planners, IT, and Finance to complete assigned supply chain tasks
• Spearheads committees for process improvement, cost reduction, etc.
• Provides skill verification for Buyers working on their internal certification
• Provides guidance and training
• Supports KPI management and compliance
• Ensures documented processes are current and adhered to